Finance Assistant

About TEAM LEWIS
We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors. Talented people delivering award-winning campaigns. Expanding client relationships into new markets or services. Making strategic acquisitions. TEAM LEWIS has won prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.
At the heart of the business is TEAM LEWIS Foundation. In January 2021, there was a need to respond to the challenges the COVID pandemic brought to communities and charitable organisations. TEAM LEWIS saw that support was crucial and change was needed to make that happen. Our local causes scheme was launched. Every member of TEAM LEWIS can nominate a local cause close to their heart to receive a cash donation. In addition, nominated causes can also benefit from a donation in kind of expertise, time, and resources. In the past year TEAM LEWIS has donated almost $2million to 445 causes around the world.
You can read more about TEAM LEWIS Foundation at https://www.teamlewis.com/impact/.
Purpose of the role
To provide effective and efficient finance support to LEWIS Germany, delivering a high level of accounting and finance service consistent with company and legal requirements. This role will report to the Financial Controller based in London, and liaise with international stakeholders.
Key responsibilities and tasks
Treasury and cash management
Help to post daily cash and prepare the monthly bank reconciliations ensuring all reconciling items are dealt with in an accurate and timely manner
Credit card
Ensure the credit card expenditure for the local cardholders is accurately recorded in NetSuite and reconciles with the payments.
Build relationships with the senior cardholders to work with them, ensuring that receipts are obtained and information is gathered as required.
Maintain a good tracker to record when there are missing receipts.
Accounts Receivable
Review, post AR invoice onto NetSuite and update billing schedules
Send AR invoices for Germany
Ensure customer ledgers are fully reconciled on NetSuite
Chase overdue debts timeously and prepare weekly debt reports to the Finance team and Office Heads
Be a first point of contact for all local sales invoice queries
Accounts Payable
Obtain approval for all AP invoices before posting them into NetSuite in a timely and accurate manner
Ensure the LEWIS teams obtain PO approval before committing LEWIS to expenditure
Prepare weekly supplier payment runs for approval by the Finance Manager before setting up payment
Maintain all Supplier Accounts in NetSuite, ensuring all outgoing payments are matched with valid invoices and all Accounts are fully reconciled and their account balances are accurate
Review all employees’ expense claims and ensures valid receipts and invoices are included for all expenses claimed by employees
Manage the Finance mailbox – responding to queries and maintaining relationships with key suppliers. Be the key gatekeeper in ensuring that invoices are compliant and the suppliers have all the information they need from Team Lewis.
Other finance responsibilities
Assist in the year end audit process for LEWIS Germany
Responsible for preparation of month end adjustments
Prepare VAT reports quarterly
Update and maintain global finance process notes
Take an active interest and role in process improvements and testing as we embed AI in our finance processes.
Train and educate non-finance colleagues to ensure finance processes are correctly fulfilled
General
To be a cultural ambassador for the region: promoting initiatives, using social media channels to showcase our Finance activity and upcoming projects etc.
Contribute and support the continuous improvement of finance systems, practices and policies
About you
1 year of experience
Has studied finance and accounting, or is prepared to be working towards a professional qualification, or has experience working in an accounts role.
Ideal if any experience gained in a global environment in a fast paced industry.
Collaborative self-starter with initiative, who is goal-driven
Creative thinking “outside the box” to provide solutions and solve problems
Excellent presentation, written and verbal communication skills in English
Strong attention to detail
IT literate with a good working knowledge of Microsoft Excel.
Well organised; ability to prioritise; attention to detail; a pragmatic approach
Energetic, confident, charismatic - a credible team player.
This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.
TEAM LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.

Work arrangement
No