Paralegal - ABA Report Assistant (Casual)

Join Our Team at Portland Community College
Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington.
Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at pccjobs@pcc.edu.
Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community.
Casual positions at Portland Community College have a working hour limit per fiscal year. Please see the Casual Employment at PCC section below for more details.
The Portland Community College (PCC) Paralegal Program seeks a motivated and detail-oriented ABA Approval Report Assistant to work directly under the supervision of the Faculty Department Chair to assist in the research, compilation, formatting, development, and submission of a major educational compliance/self-study report to the American Bar Association (ABA).
Because paralegal and legal studies programs hold specialized ABA approval distinct from PCC’s regional accreditation, this role focuses directly on program-specific regulatory compliance, curriculum data mapping, and institutional documentation.
What You'll Do and Who We Are Looking For
This position directly supports the Faculty Department Chair in preparing and submitting a comprehensive, multi-year ABA program approval report. You will work behind the scenes to gather academic data, organize supporting evidence, audit course syllabi and faculty credentials, and format extensive narrative sections to meet exact ABA submission standards. While this is a casual hourly position, it offers an opportunity to gain hands-on experience in higher education administration, regulatory compliance, and high-stakes accreditation work alongside department leadership. The detailed documentation, and institutional reporting, all within the legal context, make the position an excellent resume builder for students or early-career professionals aiming for a legal career.
This is a casual temporary position that will end on or around February 2027, with an average of 10hrs a week.
What you will do:
Report Assembly & Document Compliance
Assist the Faculty Department Chair in compiling, formatting, and organizing multi-section ABA approval narrative files and exhibits.
Ensure all report sections adhere to ABA formatting standards, submission guidelines, and page limits, including inputting report details into a web portal.
Proofread narrative drafts for clarity, consistency, tone, and typographical accuracy.
Data
Assist the Faculty Department Chair in creating and gathering data about the program.
Work with others at the college to find missing documentation across program records and college database repositories.
Workflow & Administrative Support
Track submission timelines and milestone deadlines set by the Department Chair to ensure timely completion.
Assist in scheduling draft review sessions and recording action items during planning meetings.
Assist with scheduling internal meetings to gather report information.
Assist with administrative tasks.
Other Duties as Assigned
About You
Education & Background
Current PCC student or recent graduate (preferably enrolled in or completed the Paralegal program or a related discipline) with an interest in legal education, higher education administration, or institutional compliance.
Coursework or background demonstrating familiarity with legal concepts, legal research, or institutional accreditation processes.
Formal education and training in the “Technical & Administrative Skills” section, below.
Technical & Administrative Skills
Strong proficiency with Google Workspace (specifically Docs styles, tables, and Sheets data tracking) and Microsoft Office.
Ability to adapt technical skill from one problem to another in differing programs and platforms.
High attention to detail with demonstrated proofreading and document-formatting capabilities.
Ability to handle sensitive academic records and program data responsibly and in alignment with FERPA guidelines.
Core Competencies
Strong written communication skills with an ability to present structured information clearly.
Proactive problem-solving abilities and comfort working independently under the direct supervision of the Department Chair.
Excellent organizational skills to manage large volumes of files, exhibits, and data spreadsheets efficiently.
Bonus Qualifications
Enrollment in or completion of PCC’s Paralegal Program, or prior experience as a paralegal/legal assistant.
Advanced document formatting, proofreading, and compatibility skills.
Prior experience with data entry, record management, or archiving within a college management system (such as Brightspace/D2L, Banner, or Google Shared Drives), or a database or proprietary software.
Primary localion: PCC Cascade Campus
This position will remain open until filled.
Casual Employment at PCC
Casual Employment Categories
Clerical/Administrative Support
Employee can work up to 599 hours in a fiscal year
Service Assistant/Maintenance
Employee can work up to 599 hours in a fiscal year
Skilled Craft
Employee can work up to 599 hours in a fiscal year
Technical Assistant
Employee can work up to 599 hours in a fiscal year
Professional
Employee can work up to 959 hours in a fiscal year
Management/Supervisory
Employee can work up to 1039 hours in a fiscal year
Casual Compensation Hourly Range$16.80 - $18.13
Potential Benefits Eligibility
As a new Casual employee, you may be eligible for certain benefits through PCC, such as Oregon Sick Leave and retirement savings plans.
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