Executive Assistant

Founded in 2008, Locumsmart provides web-based software-as-a-service solutions to the healthcare recruitment industry. The Locumsmart web-portal provides workflow automation, vendor management (VMS), and managed services provider (MSP) software for lowering costs, and increasing the efficiency of recruitment. Our clients include some of the largest hospital systems and staffing firms in the country.
We are seeking an experienced and professional Executive Assistant to provide high-level administrative support to our CEO and Leadership Team. The ideal candidate will have exceptional communication and organizational skills, as well as the ability to work independently in a fast-paced and agile environment. We are looking for a candidate with strong problem solving and decision making skills who is proactive and has exceptional interpersonal skills.
Responsibilities
Manage the CEO's calendar, schedule appointments, and coordinate meetings
Work in conjunction with corporate travel to coordinate travel arrangements, including booking flights, hotels, and transportation for CEO
Manage email correspondence and respond on behalf of the CEO when necessary
Prepare reports, presentations, and other documents as needed
Be present for meetings to take notes and action items for the Leadership team and hold the team accountable for deadlines
Conduct Agile ceremonies for the Leadership team
Use JIRA to monitor and prioritize incoming requests and tasks for Leadership team, ensuring that urgent matters are addressed in a timely manner
Conduct research and compile information for various projects
Assist with special projects as needed
Event planning for internal company events, including off-site Leadership team retreats, and other periodic team meetings held regionally across the country
Handle confidential information with discretion and professionalism
Serve as a liaison between the CEO and other departments within the company
Up to 50% travel may be required
Qualifications
Knowledge and familiarity with Agile methodology, and related ceremonies
Excellent communication and interpersonal skills
Strong organizational and time management skills
Ability to multitask and prioritize effectively
Ability to pivot quickly as business needs change
Proficiency with JIRA, Microsoft Office Suite and Google Suite
Ability to work independently and with a team
Strong attention to detail
Preferred
Bachelor's degree in business, communication, or a related field
5+ years of experience as an executive assistant, preferably supporting a CEO or other senior executive
Experience working at a high-growth technology company
Experience in the healthcare or staffing industries
Experience working in a company with a distributed workforce
Knowledge of VMS systems and technology
Located in or ability to commute to New York City
Proficiency in any of the following languages would be a plus: Spanish, Hindi, Tamil, Russian, Ukrainian
We believe in fair compensation for all of our people, which is why our pay structure takes into account the cost of labor across U.S. geographic markets. For this position, we offer a pay range of $50,707 -- $102,003 annually, with pay varying depending on work location and job-related factors such as knowledge, position level and experience. During the hiring process, your recruiter can provide more information about the specific salary range for the job location.
CHG Healthcare offers starting salaries for sales positions in the form of total target compensation (TTC = base + commission + bonus), which includes base pay, commission, and bonuses. Sales positions receive short-term incentives through commission plans and bonuses. On the other hand, non-sales positions have starting salaries that consist of a base salary and short-term incentives through various bonus plans, which are paid out monthly, quarterly, or annually.
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In return we offer:
• 401(k) retirement plan with company match
• Traditional healthcare benefits such as medical and dental coverage, and some unique benefits like onsite health centers, corporate wellness programs, and free behavioral health appointments.
• Flexible work schedules - including work-from-home options available
• Recognition programs with rewards including trips, cash, and paid time off
• Family-friendly benefits including paid parental leave, fertility coverage, adoption assistance, and marriage counseling
• Tailored training resources including free LinkedIn learning courses
• Volunteer time off and employee-driven matching grants
• Tuition reimbursement programs
Click here to learn more about our company and culture.
CHG Healthcare values a diverse and inclusive workforce. Interested in this role but not a perfect fit? Apply anyway.
We welcome applicants of any race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status and individuals with disabilities as an Affirmative Action/Equal Opportunity Employer. We are an at-will employer.
What makes CHG Different? You.