Client Accounts Payable Clerk (Contractor)

Job Summary:
The Client Accounts Payable Clerk will maintain our Clients’ finances with unwavering accuracy, have a passion for customer service, a strong attention to detail, and an understanding of common financial transactions within non-profit accounting.
This is a fully remote position with competitive pay at $7.50 USD/hour. Standard hours are Monday–Thursday, 8:00 AM–5:00 PM PST, and 8:00 AM–3:00 PM PST on Fridays.
Key Responsibilities:
Process a large volume of invoices, coordinating with internal teams as needed to ensure timely and smooth processing
Update and maintain a large number of recurring utility payment setups
Obtain necessary signatures for reserve distributions
Proactively monitor invoice entry and payment deadlines to ensure timely processing
Follow through on key tasks across internal teams to ensure accountability. This role requires someone who is comfortable following up persistently and ensuring others meet their deadlines
Communicate with vendors regarding payment options and status
Review electronic payment queues and process reimbursement payments
Maintain vendor directory and records
Maintain and update the Accounts Receivable process documentation to reflect best practices and operational improvements
Qualifications:
Experience in non-profit accounts payable
Familiarity with governing documents, Community Association structure, or applicable regulations
Excellent written and spoken English
Superior organizational skills, with speed, accuracy and meticulous attention to detail
Comfort with high-volume and fast-paced work
Assertive & authoritative communication style, confidence in chasing down responses to meet deadlines and to resolve urgent inquiries
Excellent time management skills with a proven ability to work remotely, independently and meet deadlines
Proficiency with a variety of invoicing and vendor management software programs
Experience with GAAP, accrual, and fund-based accounting
Proficiency with Microsoft Office Suite, especially Microsoft Excel
Education and Experience:
Minimum 3-years accounts payable experience required
2-year accounting degree strongly preferred
Physical Requirements:
Prolonged periods of sitting at a desk and working on a computer
Available during standard company business hours
Hardware & Internet Requirements:
PC required
16GB RAM or higher
Intel® Core i3, AMD Ryzen 3 or higher processor
256GB Solid State Drive (SSD) storage or larger
Microsoft® Windows 11 Home Operating System
Reliable 10 Mbps+ internet with backup connection and power
Noise-canceling headset and high-quality webcam
Contractors:
Are not eligible for employee benefits such as paid time off (PTO), health insurance, or retirement plans,
Bill and are compensated only for hours worked, with no eligibility for overtime pay. The hourly rate remains consistent regardless of the number of hours worked, and
Do not receive pay during company closures (e.g., holidays) unless they perform pre-approved work during those periods. We observe 14 holidays annually.
To reflect these differences, we are offering a higher hourly rate than that of a regular employee. This is intended to help offset costs such as health insurance and retirement and provide flexibility for unpaid time off.

Employment type
Contractor

Work arrangement
Yes