Preconstruction Coordinator / Admin

Preconstruction Coordinator / Administrative Support
Location: Roseville, CA
Salary Range: $60,000 to $80,000 annually, commensurate with experience
Job Type: Full-Time | Exempt | In-Person
POSITION SUMMARY
The Preconstruction Coordinator/Admin supports CORE’s preconstruction team across the full planning, estimating, procurement, and project startup lifecycle on K through 12, higher education, and civic/municipal projects delivered via progressive design build, lease leaseback, and CM at Risk. Reporting to the Director of Preconstruction, this role serves as a key liaison among preconstruction, operations, owners, architects, consultants, and trade partners, keeping bid solicitation, trade partner prequalification, risk management assessments, subcontractor outreach, document control, and project information organized, accurate, and on schedule. This is a detail driven, in office role requiring strong organizational skills, clear communication, and the ability to juggle multiple active projects and preconstruction assignments at once.
ESSENTIAL DUTIES & RESPONSIBILITIES
Bid & Procurement Coordination
Set up and manage bid packages and project information in BuildingConnected and Destini; maintain Bay Area and Sacramento region bid lists
Conduct trade partner outreach; verify CORE and district/agency trade partner prequalification status, including MEP trade prequalification, and maintain prequalification records
Coordinate pre bid meetings, bid walks, descope schedules, and bid evaluations; distribute and track descope homework and bid reconciliation forms
Prepare and distribute bid forms, clarifications, and addenda; collect bid forms and backup documentation from trade partners
Post legal and DVBE advertisements; confirm Skilled and Trained Workforce and union trade partner compliance
Communicate bid outcomes to trade partners, including notifying unsuccessful bidders
Assist with California trade partner prequalification and risk assessment
Document & Data Management
Develop, organize, track, and distribute construction documents; maintain document control systems and project folders
Route and track preconstruction RFIs between the design team and client
Track award history and estimating data; support the self perform estimating group and process
Assist with constructability review documentation and perform simple quantity takeoffs
Prepare GMP and TBR (total base rate) binders and proposal materials, including formatting backup packages and coordinating proposal covers with Marketing
Meeting & Client Coordination
Coordinate OAC and internal preconstruction meetings; prepare agendas, minutes, and follow up action items
Coordinate pre bid walks, client site visits, trade partner fairs, and Drone 360 scheduling
Prepare EODs and other preconstruction status updates on bidding, procurement, and project coordination activities
Prepare cohesive, visually polished deliverables for the team to present to clients, consultants, and trade partners
Department & Project Transition Support
Serve as administrative support for the department, scheduling and hosting internal meetings/events and coordinating related travel and meal logistics
Support transition of projects from preconstruction to operations, including assistance with Operations & Maintenance manuals, closeout documentation, and warranty records
Support BIM Execution Plan coordination and operations handoffs
Contribute to trade partner relationship building efforts, including a quarterly trade partner newsletter
Maintain department project organization, maintain master project schedule, and hold team accountability to preconstruction excellence reporting
REQUIRED QUALIFICATIONS
2+ years of experience supporting preconstruction, construction operations, project management, procurement, or program management teams
Ability to read and understand construction drawings, specifications, and scopes of work
Basic understanding of construction estimating, bidding, and procurement processes
Strong written and verbal communication skills; comfortable coordinating across internal teams, clients, consultants, and trade partners
Excellent organizational, time management, and document control skills with strong attention to detail and accuracy
Proficiency with Microsoft Office Suite; familiarity with BuildingConnected, Destini, Procore, Bluebeam, and/or DocuSign is a plus
Working knowledge of, or willingness to learn, California public contract requirements, trade partner prequalification, and Skilled and Trained Workforce/union compliance tracking
Valid California driver’s license and the ability to travel locally as needed (site visits, pre bid walks, trade partner events)
Bachelor’s degree in Construction Management, Business Administration, or a related field preferred; equivalent combination of education and experience will be considered
CORE COMPETENCIES
Confident, organized self starter with a strong work ethic and high personal accountability
Team oriented mindset with the ability to collaborate effectively across offices, disciplines, and project delivery teams
Ability to manage multiple concurrent bid packages, pursuits, and administrative priorities simultaneously
High attention to detail and follow through on documentation, deadlines, and compliance tracking
Service minded approach to internal and external relationship building
PHYSICAL DEMANDS & WORK ENVIRONMENT
Primarily an in office role based at CORE’s Roseville, CA office; this is not a remote position
Occasional site visits, pre bid walks, and trade partner events; may require walking active construction sites and wearing required personal protective equipment (PPE)
Prolonged periods sitting at a desk and working at a computer
Occasional local travel within the Sacramento/Roseville region, with limited travel as needed to support Bay Area and rural Northern California projects
Attend and facilitate trade partner events
Must be able to work in a close team environment
COMPENSATION & BENEFITS
Benefits Options include: Medical, dental, vision, HSA/FSA, life and disability insurance
Additional Benefits Paid time off, paid leave, tuition reimbursement, CCG Perks; Employee Assistance Program, Basic Life and Long-term disability at no charge to employee
Retirement 401(k) retirement plan with company match options
Equipment Company provided cell phone or monthly cell reimbursement, laptop, and all necessary hardware, software, and job