Tokotū Whakahaere | Cluster Admin

Central Kids - Tokotū Whakahaere | Cluster Administrator
Permanent | Full-time
At Central Kids, we believe every tamaiti deserves the opportunity to thrive. For over 70 years, we’ve supported tamariki, whānau and communities across the central North Island through high-quality, play-based early childhood education.
We are now seeking a highly organised and detail-focused Tokotū Whakahaere | Cluster Administrator to join us in a newly formed role designed to strengthen administrative practice across our services.
Mō te tūranga | About the role
This is a unique opportunity to be part of a pilot initiative, testing a new model of delivering high-quality, consistent administrative support across a cluster of kindergartens.
In this role, you will:
Support
Ministry of Education (MoE) compliance and funding accuracy
Ensure audit-ready systems, records, and documentation
Strengthen consistency across administrative practices
Proactively identify risks and improve systems and processes
This role is critical in helping our services operate smoothly, so teams can focus on what matters most—tamariki.
What you’ll be doing
You will deliver end-to-end administrative support across multiple services, including:
Compliance & Funding
Preparing and submitting accurate MoE funding documentation
Monitoring compliance and addressing risks
Maintaining audit-ready records
Systems & Data Integrity
Managing Student Management System alerts and dashboards
Ensuring accurate data entry and system use
Supporting consistent use of organisational systems
Multi-Service Administration
Enrolments, attendance and roll management
Payroll timesheets and roster support
Financial administration (invoicing, receipting, reconciliations)
Electronic filing and general administration
Continuous Improvement
Identifying opportunities to improve systems and processes
Supporting standardisation across services
Contributing to capability development across administration teams
Ko wai koe | About you
You’ll thrive in a complex, fast-paced environment and take pride in delivering high-quality, accurate work.
We’re looking for someone with:
3+ years’ administration experience (ideally in a compliance-focused or regulated environment)
Strong systems and data management capability
Advanced Microsoft Office skills (particularly Excel)
Exceptional attention to detail and accuracy
Strong organisation and prioritisation skills
A proactive, adaptable and solution-focused approach
You’ll also bring a commitment to Te Tiriti o Waitangi and the ability to work effectively in a bicultural environment.
He aha mātou | Why Central Kids?
Our values guide everything we do:
Manaakitanga – We grow and support people
Kaitiakitanga – We nurture tamariki and the environment
Kotahitanga – We work together as one
Rangatiratanga – We lead with courage and integrity
Kia haumaru – We create safe and inclusive spaces
In this role, you’ll have the opportunity to:
Help shape and influence a new way of working
Work across diverse services and teams
Contribute to meaningful outcomes for tamariki and whānau
Be part of a purpose-driven organisation grounded in strong values
Tono mai | Apply now
If you’re passionate about systems excellence, high-quality administration, and making a difference for tamariki, we’d love to hear from you.
Applications close: Friday, 30 October 2026

Employment type
Permanent

Work arrangement
No