Administration Specialist

Title:
Administration Specialist
Take the challenge, join us on the journey! Join a dynamic team providing a high level of support across the business.
Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We are looking for someone that is willing to step up and build upon opportunities. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.
The Opportunity
Reporting to the Melbourne Office Manager, you will be responsible for a range of general administrative duties and provide administrative support to various teams within our Melbourne office. This includes supporting Engineers and Project Management staff in the delivery and preparation of documentation, reports, and plans. Day-to-day tasks can include; formatting, invoice creation and other financial administrative tasks, meeting preparation, facilitating training and onboarding requirements, organise travel, along with other adhoc tasks as required. This role includes providing reception coverage and offers the opportunity to support and mentor junior team members.
You will be part of the Administrative Support team, working under the direct guidance and mentorship of the Melbourne Office Manager. While the role offers opportunities for independent work, the key to your success will be your ability to contribute to the collaborative culture of both the administration and project teams by building strong relationships with key stakeholders.
We support flexible working arrangements, with a requirement to be in the office at least three days per week. You will receive ongoing professional development and the opportunity to work with technically professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks.
Who you are
You are an administration all-rounder with previous administrative experience and strong teamwork skills. Experience working in a consultancy environment is desirable, but not required. You have demonstrated that you can build relationships with a variety of people from different professional backgrounds and disciplines. This gives you the ability to communicate effectively, both in person and via written communication. You are a team player; KBR is a team of Teams, so you are excited about contributing our success.
You will have the following skills and experience:
Demonstrated experience (5 years or more) providing administrative support
Rail Industry Worker (RIW) Administration experience desirable
Proven understanding of how a administration team functions
Experience utilizing Microsoft office package, particularly skills with Microsoft Word, Microsoft Dynamics and Concur would be a benefit
Good time management, organisational, Communication and numerical skills
Who we are
KBR’s Infrastructure Solutions business works with customers across the nation to plan, design and deliver smarter, safer and more sustainable infrastructure to meet the demands of the future for all Australians. We’re a team of over 1200 who deliver engineering, science and technology solutions across the water, transport, energy, sustainability, resources and defence sectors.
Contents - Who we are
Please click the link below to learn more about Infrastructure Solutions Australia and the markets that we operate in.
The perks
Industry leading salaries, reviewed annually
The opportunity to accrue an additional 8 hours of time off every 4 weeks
Salary packaging and Novated leases
Salary continuance (Income protection)
Paid Professional Membership Fees
Life/Health insurance discounts
Flexible work arrangements (start/finish times, WFH, Flex time)
End of trip facilities
Employee Stock Purchase Plans
Paid parental leave
Personal Career development plans
Growth and promotion opportunities
Our people are the heart of everything we do. We are dedicated to creating work environments in which every member of our team of teams feels safe, supported, respected, trusted and valued, and where each person is given opportunities to belong, connect and grow.
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