Personal Assistant to Director

Job Summary Experience: Minimum 1 Year Relevant Experience We are looking for an experienced Female Executive Assistant / Personal Assistant to the Managing Director (MD) to provide comprehensive executive and personal support. The role involves managing the MD’s schedule, meetings, travel, follow-ups, business coordination and personal requirements while ensuring that all assigned tasks and commitments are tracked and completed on time. Candidates with prior experience supporting MDs, Directors, CEOs or senior leadership will be preferred.
Key Responsibilities
• Manage the MD’s daily schedule, calendar, meetings, appointments, site visits and priorities.
• Coordinate with internal teams, clients, vendors and external stakeholders on behalf of the MD.
• Track tasks, instructions, follow-ups and commitments given by the MD and ensure timely completion.
• Coordinate meetings and ensure all required documents, information and participants are arranged in advance.
• Follow up with various departments on ongoing projects, business requirements and pending activities.
• Assist with marketing, hospitality, F&B;, branding and other business-related requirements as assigned by the MD.
• Prepare and share updates, reports, sales information and other business details required by the MD.
• Manage travel arrangements, bookings, transportation and other logistical requirements.
• Handle the MD’s personal requirements, including purchases, gifts, bookings, appointments, errands and other day-to-day requests.
• Maintain reminders for important personal dates, events, birthdays, anniversaries and other occasions, and coordinate gifts or arrangements when required.
• Maintain complete confidentiality regarding the MD, family, business, company matters and sensitive information.
• Take complete ownership of assigned responsibilities and ensure that no task or follow-up is missed or left pending. Required Skills
• Excellent communication and interpersonal skills.
• Strong organizational and follow-up skills.
• Ability to manage multiple priorities and work with minimal supervision.
• Strong coordination and stakeholder management skills.
• Good proficiency in MS Office, Outlook, Excel and PowerPoint.
• High level of discretion, confidentiality and professionalism.
• Proactive approach with strong attention to detail.
• Ability to handle both executive and personal responsibilities with maturity and flexibility. Preferred Background
• Minimum 1 year of relevant experience as an Executive Assistant / Personal Assistant / Executive Secretary supporting an MD, Director, CEO or senior leadership
Location: Cunningham Road, Vasanthnagar, Bangalore
Position: Executive Assistant / Personal Assistant to MD

Work arrangement
No