Fluent German + English | Medical Coordinator

About the job
Location: Remote (must be based in Zurich, Zug or Lucerne)
Travel: Occasional travel in Europe for partner meetings, events, and site visits
Languages: Fluency in German + English
Salary: CHF 70,000–95,000 + benefits
Application: Please upload your resume in English
This is a rare opportunity to join the private foundation of an established global business leader, with a significant philanthropic commitment to health research.
We welcome experienced healthcare administrators, such as medical receptionists, secretaries, and patient or clinic coordinators, as well as nurses and other healthcare professionals looking to move into a coordination role. Experience can come from clinical settings, medical research, life sciences, or the wider healthcare sector. We also encourage applications from high-performing administrative generalists seeking to transition their skill set to a new domain.
This is a remote role based in Zurich, Zug or Lucerne, with regular in-person travel in Europe. It is split between healthcare coordination and team and programme support.
What You'll Do:
Healthcare Coordination
Coordinate medical appointments, screenings, and follow-ups across providers in Europe
Act as the main liaison with physicians, clinics, and pharmacies, ensuring results and next steps are followed up promptly
Maintain accurate, confidential health records and oversee medication management in line with best practice
Coordinate preventative and wellbeing services, including routine health assessments and diagnostics
Identify and evaluate specialist providers and services, and oversee related healthcare administration
Team & Programme Support
Provide coordination and administrative support across the Foundation's programmes, partners and grants, as priorities develop
Act as a liaison between German-speaking stakeholders and the broader team, ensuring smooth communication in both directions
Support regulatory and compliance filings with authorities, tracking deadlines and sending timely reminders to relevant stakeholders
Book domestic and international travel and accommodation for the executive and team
Process expenses and support general team administration, including maintaining accurate records
Prepare meeting materials and agendas, and support the logistics of virtual and in-person meetings
Manage calendar, appointments, and meeting coordination
What We're Looking For
Essential
Experience in healthcare administration or coordination within a healthcare-related environment
Fluent German and English, written and spoken
Organised and systematic, able to manage many moving parts across providers, countries, and time zones, and to build processes from the ground up
Absolute discretion and sound judgement with confidential personal and medical information
A clear communicator, able to translate medical and scientific information for senior stakeholders
Entrepreneurial and self-directed, comfortable with ambiguity and with taking ownership of a broad, varied remit in a small team
Desirable
Experience supporting high-net-worth clients in a medical or healthcare capacity
Interest in or exposure to healthcare, life sciences, or research funding
Experience supporting a small or growing organisation
About the Organisation
We are a newly established private NPO operating at the frontier of translational research and precision care.
We believe that advances in technology, genomics, and data science will transform how we treat patients, empower individuals to take greater control of their health, and unlock healthier living for all. Our mission is to support the discovery of novel care pathways that intervene before patients become sick, shifting the paradigm from reactive treatment to proactive, evidence-based prevention.
We partner with the world's leading hospitals, physician-scientists, and researchers to explore and apply new approaches to tackling health challenges that go beyond diseases, disciplines, and datasets.
What We Offer
Competitive salary commensurate with experience
A high-ownership role with progression opportunities at the heart of a mission-driven foundation with a global portfolio of cutting-edge research projects
Close collaboration with senior leadership and world-class research and clinical partners
Tenure-linked wellness benefits for you and your immediate family
All the additional benefits according to local law
The opportunity to contribute to patient-centric research and help shape the future of preventative medicine
HOW TO APPLY
Click Easy Apply to be considered for this role. Please make sure your CV is in English.
You must have the right to work in Switzerland. EU/EFTA nationals and existing Swiss permit holders are welcome to apply; we are unable to sponsor work permits for this role. This search is conducted in full compliance with the revised Swiss Federal Act on Data Protection (FADP); your personal data will be processed solely for recruitment purposes and handled with care.

Work arrangement
Yes