Concurrent Enrollment Operations Specialist

Company: Classical Conversations, Inc.
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Job Summary
Concurrent Enrollment Operations Specialist
Classical Conversations MultiMedia
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Summary
Do you take pride in owning a process from start to finish and getting every detail right? CC Plus is looking for a Concurrent Enrollment Operations Specialist who thrives on structure, precision, and dependable follow-through. In this role, you’ll own the full operational lifecycle of concurrent enrollment programs with our partner universities — registration, billing, assessor onboarding, partner liaison, and reporting — working independently and with minimal supervision. You’ll build deep expertise across systems and processes, becoming the steady, trusted hand that keeps CE operations running smoothly term after term. This is a role where careful, consistent work directly supports high school students pursuing classical Christian higher education.
Company Benefits
Performance-based bonuses are available with tenure
Matching 401k
2 weeks of paid vacation time prorated
8 hours of paid volunteer time/year
10 Paid holidays
1 Floating Holiday
Tuition reimbursement
Professional development
Medical, Vision, Dental, Life insurance
Employee Assistance Program
Additional Information
Job Type: Full-Time, Salaried, Exempt
Pay Rate: $41,600 - $52,000
Reports to: Director of CC Plus
Department: CC Plus
Location: Remote
Travel: Minimal — up to 2 weeks annually for the CCMM annual onsite meeting and other in-person meetings as required
Minimum Qualifications
Bachelor of Arts or Bachelor of Science degree required
Four (4) or more years of experience with Classical Conversations programs
Three (3) or more years of higher education enrollment and administration experience
Experience with student information systems (e.g., Jenzabar), learning management systems, and digital registration workflows
Working knowledge of CC curriculum, programs, and philosophy preferred
Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams, PowerPoint)
Intermediate proficiency in Google Workspace, messaging tools, and project management tools (e.g., Workfront)
You’ll Achieve
Seamless CE Registration: Complete all CE registrations, enrollment changes, and student record updates ahead of each term’s partner university deadlines, in full compliance with accreditation requirements.
Reliable Family Support: Respond to CE family inquiries within one business day and resolve escalated tier 3 issues within five, building trust through consistency.
Clean Billing Cycles: Resolve declined payments and billing errors, and issue approved refunds, within the cycle in which they occur.
Thorough Assessor Onboarding: Complete onboarding for every new assessor — contract, background check, and system access — before their first term begins.
Dependable Reporting: Deliver the weekly CE operations report and monthly CE performance report on schedule, keeping the operations dashboard current and accessible to leadership.
Strong Partner Relationships: Maintain steady operational relationships with collaborator universities, ensuring consistent processes as the consortium grows.
Smooth Systems Integration: Own the Bookstore-to-Jenzabar pairing and resolve integration issues across Shopify, the bookstore, and cross-team workflows.
Proactive Issue Resolution: Anticipate operational issues, resolve them before they escalate, and keep the Director of CC Plus informed.
Why You’ll Excel In This Role
Ownership With Structure: You’ll own the full CE operational lifecycle, working within clear systems and procedures that reward precision and follow-through.
Mastery of Complex Systems: You’ll build deep, specialized expertise across registration, billing, and partner systems — the kind of mastery that comes with time and attention to detail.
Independent, Trusted Work: With minimal supervision, you’ll be trusted to deliver accurate, high-quality work on your own terms and timeline.
Quiet, Steady Impact: This is a role for someone who finds satisfaction in getting the details right rather than being in the spotlight.
Consistent Rhythm: Predictable term deadlines and established processes let you build a reliable rhythm of excellence, cycle after cycle.
Recognition for Reliability: Your consistency and accuracy become the foundation the entire CE program depends on.
Remote Flexibility: Do this meaningful work from wherever you call home, with only occasional in-person touchpoints.
Purposeful Impact: Every registration, report, and resolved issue you deliver helps high school students access classical Christian higher education — your careful, consistent work directly supports families pursuing CC’s mission.
Physical Demands
Climate-controlled workspace with reliable high-speed internet. Ability to sit at a computer workstation for extended periods (up to 8 hours daily). Color vision required for reviewing charts, graphs, and visual presentations. Ability to lift and carry up to 25 pounds occasionally. Ability to hear and speak clearly for phone and video communication. Reasonable accommodations may be provided for individuals with disabilities.
Work Environment
This is a remote role with minimal travel — up to 2 weeks annually for the CCMM annual onsite meeting and other in-person meetings as required. Work is structured and process-driven, confined to normal business hours with little overtime expected.
Responsibilities
Qualifications:

Work arrangement
Yes