Legal Practice Administrative Assistant - Leap Legal

Job Overview:
Are you an experienced legal administrative professional skilled in legal practice management software like LEAP?
Our client is seeking a Legal Practice Administrative Assistant to serve as the operational backbone of a growing legal practice. In this key role, you will take full ownership of administrative systems—migrating and consolidating records across platforms, maintaining airtight filing and calendar systems, and creating standardized document templates. This position requires prior experience supporting a sole practitioner or small firm, alongside expertise in managing document migrations and legal practice management tools. Your work will directly streamline operations, empowering the principal to focus on casework while you help lay the groundwork for team expansion.
Client Overview:
This is a boutique legal practice delivering focused, high-quality legal services to its clients. Operating as a lean, principal-led firm, it is now investing in its administrative infrastructure to support growth and ensure seamless day-to-day operations. The practice is consolidating its document and matter management systems to build a scalable foundation for expanding its team.
Schedule:
Monday - Friday, flexible during client business hours New Zealand Time (20 work hours per week)
Responsibilities:
Migrate and consolidate legal documents from two practice management systems into a single unified platform
Save and file all emails to the correct client matters to ensure accurate record-keeping
Arrange meetings, manage calendars, and proactively send reminders and follow-ups to the principal
Proofread and format legal documents to ensure accuracy and professional presentation
Generate and maintain document templates for consistent use across the practice
Manage diary entries and ensure all key dates and deadlines are tracked and actioned
Requirements:
Must-have requirements:
Experience working within legal practice management software such as Leap Legal
Strong attention to detail and commitment to accuracy in document handling and time recording
Excellent written communication and proofreading skills
Proactive and self-directed work style with the ability to anticipate needs
High level of organizational skills and ability to manage multiple priorities independently
Nice-to-have requirements:
Prior experience supporting a sole practitioner or small legal practice
Experience creating and managing standardised legal document templates
Experience handling data or document migrations between practice management platforms
Why Join This Team:
Fully remote role — work from anywhere with no commute
Start part-time with a clear pathway to full-time hours as the practice grows
Real ownership from day one — you will shape the firm's administrative systems, not just maintain them
Direct impact on the principal's ability to focus on legal work, making your contribution immediately visible
Growth opportunity — as the team expands, you will help onboard and set standards for future hires
Stable, long-term engagement with a defined scope to support the firm through year-end consolidation and beyond
Independent Contractor Perks:
Permanent work from home
Immediate hiring
Note:
Please click the "Apply" button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

Work arrangement
Yes