Workplace Coordinator

Key Responsibilities:
Facilities Management
Coordinate and oversee routine and preventive maintenance of building systems, including HVAC, electrical, plumbing, and general infrastructure.
Manage work order systems and ensure timely resolution of facility requests and repairs.
Conduct regular facility inspections to identify and address maintenance needs, safety hazards, and code compliance issues.
Assist with coordinating office moves, space planning, and furniture/equipment setups.
Manage relationships with external vendors, contractors, and service providers; obtain quotes and oversee work quality.
Monitor facility-related budgets, including utilities, maintenance contracts, and supplies.
Security Operations
Maintain security policies, procedures, and access control systems
Serve as the primary contact for security incidents; investigate and document incidents and coordinate response efforts.
Oversee the issuance and deactivation of access credentials for employees, contractors, and visitors.
Health, Safety & Compliance
Coordinate emergency response planning, including fire drills, evacuation procedures
Maintain accurate records of safety inspections, incident reports, and certifications.
Administrative & General Duties
Maintain accurate documentation related to facility assets, leases, maintenance logs, and security reports.
Prepare and present regular reports on facility conditions, security incidents, and budget performance.
Support procurement of facility and security supplies and equipment.
Collaborate cross-functionally with HR, IT, and Operations teams on related initiatives.
What We're Looking For:
Bachelor's degree
2–5 years of experience in facilities management, security coordination, or a related role.
Skills & Competencies:
Experience managing vendors, contractors, and service level agreements.
Knowledge of building systems, maintenance practices, and security technologies.
Excellent organizational, problem-solving, and project management skills.
Strong communication and interpersonal skills with the ability to interact at all organizational levels.
Ability to respond effectively to emergencies and work under pressure.
Proficiency in Microsoft Office Suite and facility management software (e.g., CMMS platforms).
Working Conditions
Primarily office-based with regular walkthroughs of the facility, including mechanical and utility areas.
May require on-call availability for security incidents or facility emergencies outside of regular business hours.
Occasional lifting and physical activity required (up to 30 lbs.).
Vacancy Status:
This posting is for an existing vacancy.
Base Salary:
The anticipated base salary range for this position is CAD $50,000 to $68,000 annually. Final base salary will be determined based on geographical location, experience, and qualifications.