Concierge

Job Title
Concierge
Job Description Summary
The Workplace Experience Concierge is a key member of the Cushman & Wakefield onsite account team for the client. This individual is part of a broader Workplace Experience team that aims to ensure employees feel productive, engaged, and well supported in the workplace, and that they are able to thrive in a dynamic environment.
Job Description
Job Description
Key Relationships
External Relationships: This role interacts with visitors, guests, client staff, vendors, contractors, and other third‑party service providers.
Internal Relationships: This role interacts regularly with the Facilities Manager, administrative staff, engineering team members, mailroom/publication personnel, and other Cushman & Wakefield employees.
Job Responsibilities
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Serve as the primary point of contact for all visitors, providing a warm, professional, and polished welcome that reflects both Cushman & Wakefield and client brand standards.
Greet, assist, and direct visitors, guests, vendors, and members of the general public with professionalism, courtesy, and a consistent customer‑service focus.
Manage the visitor check‑in process, including issuance of visitor badges, adherence to security protocols, and maintenance of accurate visitor logs within the electronic visitor management system.
Maintain an active and visible presence in the lobby, ensuring accessibility to employees and visitors via in‑person interaction, phone, or chat.
Assist guests by providing local directions, dining suggestions, travel arrangements, calling cabs, and other concierge‑style support as appropriate.
Support workplace hospitality by offering beverages or snacks to guests when possible and maintaining a clean, organized, and welcoming reception area.
Schedule, coordinate, and support meeting room reservations, as well as assist with onsite events, catering logistics, and other hospitality needs.
Provide administrative support to office functions, including mailroom assistance, supply ordering, conference room inspections, and other facility‑related tasks as required.
Review and follow all standard operating procedures, building policies, and safety/security protocols to ensure compliance and consistency.
Communicate any changes, updates, or new information promptly and accurately, following up with employees or visitors to ensure issue resolution and satisfaction.
Conduct tours of the campus for guests, providing an overview of relevant history, workplace amenities, and key points of interest.
Manage and coordinate onsite vendor work in partnership with property management and landlord representatives, serving as a liaison between building vendors and the client.
Review internal work order systems, submit service requests, and communicate building issues to management as a tenant‑landlord liaison.
Ensure a positive and seamless guest experience through proactive engagement, professional demeanor, and flexibility in supporting irregular or extended hours for events or special functions.
Provide advance notice of personal time off and ensure coverage needs are communicated effectively to both manager and client representatives.
Demonstrate professionalism, pride in work, and consistent customer‑focused behavior at all times.
KEY COMPETENCIES
Communication Proficiency (oral and written)
Customer Service Excellence
Organizational Skills and Attention to Detail
Interpersonal Relationship Building
Problem Solving and Adaptability
Professionalism and Reliability
Multitasking and Prioritization
Technical Proficiency
REQUIRED EDUCATION
High school diploma or GED required.
Associate’s degree preferred.
RELEVANT EXPERIENCE
Minimum of 2 years experience in reception, hospitality, customer service, or vendor coordination.
Experience providing face‑to‑face service in a fast‑paced, high‑volume environment preferred.
Proficiency in Microsoft Outlook, Word, and Excel is required.
Prior experience in corporate office settings, real estate services, hospitality, or travel coordination is beneficial.
ADDITIONAL QUALIFICATIONS
Excellent verbal and written communication skills, including a pleasant and professional phone presence.
Strong organizational skills with attention to detail and accuracy.
Ability to manage multiple tasks, prioritize effectively, and provide superior customer service to a diverse population.
Ability to adhere to security, safety, and workplace protocols.
Comfortable working independently while maintaining a strong team‑oriented approach.
Physical Work Requirements
Environment:
Work is performed primarily in a professional office lobby or reception area. Standard office equipment is used routinely, including computers, phones, printers, and copiers. May require movement around the building or between nearby properties, including exposure to outdoor weather conditions.
Physical Requirements:
Ability to stand or sit for prolonged periods.
Ability to lift up to 20 lbs. as needed for supplies, event setups, or office support functions.
Ability to reach, bend, or move items in support of reception and hospitality duties.
Must be able to communicate clearly and read/understand written and verbal instructions.
Vision & Hearing: