Financial Administrator | Graduate School

The University of Notre Dame Graduate School plays a vital role in supporting graduate education and preparing graduate students to become a force for good in the world. Home to nationally and internationally recognized graduate programs, the Graduate School attracts outstanding scholars from around the globe and advances the mission and vision of Our Lady’s University through excellence in graduate education.
The Graduate School seeks a Financial Administrator who is detail-oriented, process-driven, and collaborative, with a strong commitment to financial accuracy, compliance, and service. This individual will support the financial operations that enable graduate students and academic programs to thrive.
Reporting to the Associate Director of Finance, the Financial Administrator oversees the administration and processing of financial support for approximately 3,000 graduate students. This includes graduate stipends, tuition scholarships, and health insurance subsidies during both the academic year and summer terms. The role works closely with campus partners and academic departments to ensure accurate and timely transactions, maintain compliance with University policies and procedures, and provide responsive support to students and departmental administrators.
The Financial Administrator also coordinates professional development award funding, processes payments and travel expenses, and contributes to special projects that support the Graduate School’s financial operations and continuous improvement efforts.
Key Responsibilities
Graduate Student Financial Support
Serve as a key resource for students, department coordinators, and campus partners regarding funding processes and account inquiries.
Financial Operations and Compliance
Process, review, and document financial transactions in compliance with University policies and reporting requirements.
Troubleshoot processing issues and coordinate with University offices to ensure accurate and timely resolution.
Professional Development Award Administration
Oversee the review, tracking, and disbursement of professional development awards in partnership with Graduate School colleges and schools.
Communicate funding guidelines and updates to academic and administrative stakeholders.
Payment and Travel Expense Processing
Accurately process payments and review travel expense reports for compliance with University guidelines.
This is a two-year, limited-term position ending December 15, 2028.
Minimum Qualifications
Bachelor’s degree in business, finance, or accounting preferred
1-2 years of experience managing complex budgets
Strong verbal and written communication skills
Ability to convey complex financial issues in simple but accurate terms
Attention to detail
Ability to manage multiple projects and priorities
Ability to develop financial reports and provide analysis of financial impact of various decisions
Aptitude for developing and implementing process improvements
Strong ethical standards and ability to work with sensitive / confidential information
Proficiency with MS Office products, University tools (Business Objects, Tableau, GLez etc), Google suite, and ability to learn new systems
Understanding of the mission and values of a Catholic University founded by the Congregation of Holy Cross
Preferred Qualifications
Experience with University budgeting and financial tools (Business Objects, Financial Compass, Tableau, GLez, TravelND, etc).

Employment type
Full-time

Work arrangement
No