Studio Coordinator

About the job:
We're Hiring: Studio Coordinator @ Art Of The Build (AOTB) | Bengaluru, Karnataka
About the Role:
Art Of The Build (AOTB) is looking for a proactive, organized and hands-on Studio Coordinator to oversee daily studio operations, coordinate projects and teams, and lead the firm's marketing activities.
This role requires someone who can independently manage workflows, maintain smooth coordination between stakeholders, and build a consistent brand presence that supports business growth. The ideal candidate will take ownership, solve problems proactively, and ensure that operational and marketing activities are delivered efficiently.
Key Responsibilities
1. Studio Operations & Administration
- Manage daily studio operations, schedules, meetings, office facilities, vendors and essential services.
- Establish and maintain standard operating procedures, documentation systems and organized digital records.
- Coordinate recruitment logistics, onboarding, attendance, leave records, payroll inputs and employee administration.
- Track operating expenses, subscriptions, renewals, purchases and administrative budgets.
2. Project & Client Coordination
- Maintain a central project tracker covering milestones, deliverables, dependencies, deadlines and responsibilities.
- Coordinate with Architects, clients, consultants, vendors and external service providers to ensure timely execution.
- Organize meetings, document decisions, track action items and follow up on pending approvals and deliverables.
- Monitor project progress, identify delays or scheduling conflicts, and recommend solutions.
- Support proposals, invoices, receivables, project documentation and project closure activities.
3. Marketing & Social Media Management
- Develop and execute marketing plans, content calendars and campaigns aligned with business goals.
- Manage social media channels, including content planning, captions, project stories, posts, reels and audience engagement.
- Coordinate photography, videography, graphic design and other external creative support where required.
- Maintain a consistent brand identity and ensure all published content has the necessary approvals.
- Track marketing performance, campaign results, enquiries and engagement to improve effectiveness.
4. Website, Portfolio & Business Development Support
- Manage routine website updates, project showcases, case studies, service information and portfolio content.
- Coordinate website development, improvements and technical support with external specialists.
- Maintain an accurate and up-to-date company profile, project portfolio, business listings and marketing collateral.
- Research opportunities for awards, publications, collaborations and industry events.
5. Lead Management & Reporting
- Maintain a central database of enquiries, prospective clients, referral contacts and follow-up activities.
- Ensure timely responses to enquiries, coordinate discovery meetings and track proposals and opportunities.
- Prepare regular reports covering project progress, team capacity, expenses, receivables, marketing performance and lead movement.
- Escalate operational risks and unresolved issues with clear recommendations and proposed solutions.
What We're Looking For?
- Strong organizational, coordination, problem-solving and communication skills.
- A proactive, hands-on approach with the ability to manage multiple priorities independently.
- Experience or demonstrated capability in operations management, project coordination, administration and/or marketing.
- Confidence in managing social media, coordinating content creation and tracking marketing performance.
- Strong documentation, reporting, follow-up and stakeholder management skills.
- Proficiency in spreadsheets, productivity tools and digital collaboration platforms.
- Attention to detail, accountability, sound judgement and the ability to work effectively with a small, multidisciplinary team.
Role Details:
Location: Art Of The Build office, Mahalakshmipuram, Bengaluru
Working Days: Monday to Friday
Working Hours: 10:00 AM – 6:00 PM
Reporting To: Principal Architect
*Important Note*
This is a hands-on ownership role. The Studio Coordinator will independently drive routine operations and marketing execution, while architectural design decisions, technical reviews, design approvals and commercial negotiations remain with the Principal Architect and designated Architects.
Interested in building efficient operations and a stronger brand presence? Apply now! or drop you resume to careers@artofthebuild.in with a short note why this role? and how will you make a difference?

Work arrangement
No