Clinical Placement & Academic Partnership Coordinator

WellPower envisions a community where every person’s mental health is fostered through strength, resilience and hope. We empower people to overcome barriers and achieve lasting well-being through collaborative behavioral health care and comprehensive support.
Our Guiding Principles:
Person Centered. We honor people’s identities, lived experience and journeys and treat every person with the dignity we all deserve.
Exceptional Care. We offer compassionate, innovative services that meet people where they are, from immediate support to long-term recovery.
Integrity. We operate from a deep foundation of ethical, accountable practices in all we do.
Organizational Resilience. We meet the moment and adapt to changing contexts with collaborative creativity, agile business processes, and financial stewardship.
Position Summary:
​​The Clinical Placement Coordinator manages the organization's student and trainee placement program and serves as the primary liaison between academic institutions, clinical leadership, trainees, and internal support departments. This role coordinates academic affiliation agreements, placement approvals, onboarding requirements, and compliance documentation. The Clinical Placement Coordinator supports workforce development initiatives by fostering effective academic partnerships, managing placement capacity, maintaining compliance standards, and ensuring a positive and efficient trainee experience throughout the placement lifecycle.
Compensation & Benefits:
$57,803 - $80,995 per year
For complete overview of our robust Benefits: https://wellpower.org/workplace-of-choice/
The posted range represents the full hiring range. Offers will not exceed this range, the majority of candidates are placed near the midpoint based on experience and qualifications.
Job Duties & Functions:
Coordinate and maintain academic affiliation agreements and placement activities for students, interns, residents, fellows, and other trainees across all clinical programs.
Clinical Placement Coordination
Serve as the primary point of contact for academic institutions regarding placement opportunities, requirements, timelines, documentation, and placement capacity.
Coordinate placement requests and match trainees with available clinical programs, supervisors, and preceptors based on organizational capacity and program needs.
Track placement start and end dates, assigned supervisors, academic requirements, and rotation schedules.
Monitor organizational placement capacity and collaborate with clinical leaders to ensure placements align with supervision availability, operational priorities, and program needs.
Provide trainees with onboarding guidance and communicate placement requirements, deadlines, expectations, and organizational policies. Support workforce development and recruitment initiatives by maintaining positive relationships with educational partners and promoting placement opportunities.
Affiliation Agreement Administration
Collaborate with Legal, Compliance, Clinical Leadership, and other stakeholders to facilitate timely completion of affiliation agreements.
Maintain an accurate repository of executed agreements and monitor renewal deadlines.
Ensure placement activities occur only under fully executed agreements when required.
Credentialing and Compliance Support
Collect, review, verify, and maintain required trainee documentation, including but not limited to:
Applications, Professional liability insurance, Licensure verification, Required certifications & training records, Background checks, Immunization and health documentation, and Organizational forms and acknowledgments
Conduct preliminary review of trainee eligibility and readiness for placement.
Escalate eligibility, compliance, or documentation concerns as appropriate
Ensure trainees meet organizational, state, payer, accreditation, contractual, and regulatory requirements prior to placement start dates.
Maintain accurate, complete, and audit-ready trainee files.
Identify missing, expired, or non-compliant documentation and proactively follow up with trainees and academic institutions.
Collaborate with Credentialing, Compliance, Human Resources, Information Technology, and Clinical Operations teams to ensure timely onboarding completion.
Support internal and external audits related to trainee placements, credentialing files, and affiliation agreements.
Data Management and Reporting
Maintain reporting databases and produce placement metrics and dashboards.
Monitor placement activity, onboarding progress, agreement status, compliance metrics, and trainee volume.
Prepare reports and dashboards related to placement activity, program capacity, and academic partnerships
Identify and support process improvement opportunities and recommend solutions to improve placement efficiency, compliance, and stakeholder experience.
Maintain a trauma informed environment of wellbeing.
Other duties as assigned
Requirements & Qualifications:
Education:
High school diploma or equivalent.
Experience:
Minimum of two (2) years of experience in healthcare administration, credentialing, compliance, clinical education coordination, workforce development, or a related field.
Strong organizational, communication, and relationship management skills.
Ability to manage multiple priorities, meet deadlines, and maintain a high degree of accuracy and confidentiality.
Proficiency with Microsoft Office application and database/tracking systems.