Assistant Corporate Secretary

Assistant Corporate Secretary
Toronto, Ontario
The Assistant Corporate Secretary plays a critical role in supporting corporate governance, board administration, and legal operations. This position is responsible for coordinating board activities, maintaining corporate records, and reviewing and managing contracts to ensure compliance with applicable laws, regulations, and internal policies.
Key Responsibilities
Board & Corporate Governance Support
Coordinate all Board of Directors and committee meetings, including scheduling, agendas, and materials distribution
Prepare and maintain accurate meeting minutes, resolutions, and corporate records
Ensure compliance with corporate governance requirements and applicable regulatory obligations
Maintain corporate minute books, entity records, and governance documentation across jurisdictions
Support onboarding and ongoing training of Board members
Coordinate and liaise with external counsel and internally to support timely disclosures
Contract Review & Legal Support
Review, draft, and manage a wide range of contracts (e.g., vendor agreements, service contracts, NDAs)
Ensure contracts align with company policies, risk tolerance, and regulatory requirements
Track contract lifecycle, obligations, renewals, and key dates
Liaise with internal stakeholders and external counsel on legal matters
Assist in developing and maintaining contract templates and standard terms
Compliance & Risk Management
Monitor changes in relevant legislation and regulatory requirements impacting the business
Support corporate compliance programs, including ethics, anti-corruption, and disclosure obligations
Assist with audits, due diligence, and regulatory filings
Maintain confidentiality and manage sensitive information with discretion
Qualifications & Experience
Diploma or degree in Paralegal Studies, Law, or a related field
5+ years of experience in a corporate secretary, paralegal, or legal support role (preferably in mining, natural resources, or a multinational environment)
Strong understanding of corporate governance practices and regulatory frameworks
Experience reviewing and managing commercial contracts
Familiarity with multi-jurisdictional corporate structures, and Canadian and US exchanges, disclosures and requirements, is an asset
Skills & Competencies
Exceptional organizational and time-management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High level of professionalism, integrity, and discretion
Proficiency with legal and document management systems
What We Offer
Competitive compensation and benefits package
Opportunity to work in a global, dynamic mining organization
Exposure to executive leadership and Board-level operations
Professional development and career growth opportunities
About the Company
Blue Moon is a junior mining company advancing 5 brownfield polymetallic projects, including the Nussir copper-gold-silver project in Norway, the NSG copper-zinc-gold-silver project in Norway, the Blue Moon zinc-gold-silver-copper project in the United States, the Springer tungsten-molybdenum project in the United States and the Apex germanium-gallium-copper in the United States.
With operations across multiple jurisdictions, we are seeking a highly organized and detail-oriented Corporate Secretary (Paralegal) to support our Board of Directors and legal function.
Pay Range and Compensation Package
Compensation and benefits details will be discussed during the interview process.
Equal Opportunity Statement
We are committed to diversity and inclusivity in our hiring practices and encourage applications from all qualified individuals.