Office Manager – Law Firm

About the Role
We are looking for a responsible, organised, and detail-oriented Office Manager to manage the day-to-day administrative and operational activities of our law firm. The candidate will be responsible for office administration, basic accounting, attendance management, document management, and coordination with clients and team members.
The ideal candidate should be proficient in Tally, MS Office, and routine accounting and administrative functions, with good communication skills and the ability to handle confidential legal documents responsibly.
Key Responsibilities
1. Office Administration & Operations
- Manage the day-to-day functioning of the law office.
- Monitor staff attendance, punctuality, leave records, and office schedules.
- Ensure the office runs smoothly and maintain administrative records.
- Coordinate with advocates, staff members, clients, and external service providers.
- Maintain office supplies, stationery, and other administrative requirements.
2. Accounting & Financial Management
- Maintain day-to-day accounting records using Tally.
- Record routine financial transactions, expenses, receipts, and payments.
- Maintain petty cash and expense records.
- Assist with invoicing, fee receipts, payment tracking, and basic financial reporting.
- Maintain proper documentation of bills, vouchers, and other financial records.
3. Legal Document Management
- Scan, organise, rename, and maintain digital copies of legal documents.
- Bookmark, paginate, and organise PDF files for court filings and case preparation.
- Maintain systematic physical and digital filing systems.
- Assist with printing, photocopying, compiling, and preparing case documents.
- Ensure the confidentiality and security of client files and legal records.
4. Client Communication & Coordination
- Attend incoming telephone calls and respond to routine client queries professionally.
- Coordinate appointments and meetings with advocates.
- Record client enquiries and ensure timely communication with the concerned team member.
- Receive visitors and assist with general client coordination.
- Maintain a professional and courteous approach when dealing with clients.
5. MS Office & Reporting
- Prepare and maintain documents, letters, spreadsheets, and reports using MS Word and Excel.
- Maintain administrative databases, attendance records, and office registers.
- Manage routine email correspondence and digital records.
- Assist in preparing daily or periodic reports on office administration, payments, and pending tasks.
Required Skills & Qualifications
- Graduate in Commerce, Business Administration, Accounting, or a related field preferred.
- Minimum 2 years of relevant work experience in office administration, accounting, or office management.
- Working proficiency in Tally and basic accounting.
- Good working knowledge of MS Word, MS Excel, and other MS Office applications.
- Experience in PDF handling, document scanning, bookmarking, and file organisation.
- Good verbal and written communication skills.
- Strong organisational skills, attention to detail, and a responsible attitude.
- Ability to maintain confidentiality, particularly in relation to legal and financial records.
- Ability to independently manage routine office operations and coordinate with multiple team members.
Preferred Candidate Profile
- Candidates with experience in a law firm, CA office, consultancy, professional services firm, or similar office environment will be preferred.
- Candidates familiar with handling confidential documents and client communications will have an advantage.
- Preference will be given to candidates residing in or around Najafgarh, Dwarka, Janakpuri, Uttam Nagar, and nearby areas.
- Candidates should be dependable, punctual, organised, and comfortable handling both administrative and accounting responsibilities.
How to Apply
Interested candidates may share their updated CV, details of relevant work experience, current residential locality, and expected salary.

Work arrangement
No