Talent Acquisition Compliance Associate Specialist

Purpose
As an Associate Specialist on the Operations Risk and Governance team, you will focus primarily on managing background checks and supporting Talent Acquisition Compliance for specialized recruitment. In this role, you will partner closely with Compliance Leads, Recruiters, Legal, and other internal stakeholders to ensure background check processes are completed accurately, efficiently, and in compliance with AbbVie policies and applicable laws. This position requires strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Manage the background check process for a high volume of requisitions across business functions using AbbVie’s applicant tracking system and background check vendor workflow
Serve as the primary point of contact for background check questions, updates, and issue resolution from recruiters, candidates, and internal stakeholders
Monitor background check status, follow up on outstanding items, and ensure timely completion to support hiring decisions
Review background check results and supporting documentation for completeness, accuracy, and compliance requirements
Validate candidate-provided and vendor-provided documentation to ensure it meets internal and external standards
Identify, document, and escalate background check exceptions, discrepancies, or concerns as appropriate
Maintain accurate records, process documentation, and reporting metrics related to background check activity
Maintain a positive candidate experience through clear communication, professionalism, and timely follow-up
Support updates to training materials and standard work related to background checks and compliance processes
Assist with hire eligibility review and other compliance-related administrative tasks as assigned
Ensure compliance with state and federal employment laws, AbbVie policies, and applicant tracking requirements
Bachelor’s degree or equivalent combination of education and experience; Human Resources, Business, or related field preferred
Minimum 1–2 years of experience in a professional recruiting, HR operations, or compliance environment
Experience working with First Advantage or another background check vendor preferred
Experience validating and reviewing documentation for completeness and compliance preferred
Experience in a high-volume, fast-paced role requiring multitasking and strong organization
Familiarity with applicant tracking systems; SmartRecruiters preferred
Strong communication and business presence
High attention to detail and ability to follow processes accurately
Ability to use sound judgment, discretion, and critical thinking in handling sensitive information

Employment type
Full-time

Work arrangement
Hybrid