Executive Assistant, Third Derivative

Job Description:
Are you an administrative professional with exceptional organizational and communication skills? Are you able to manage several responsibilities at a time while ensuring a high level of accuracy and attention to detail? Are you a proactive problem solver who can anticipate challenges and opportunities ahead of time? Do you have strong team and interpersonal skills and the ability to work independently? Do you enjoy the administrative challenges of supporting executive-level individuals? If yes, then join our team!
Program Overview
Founded by RMI and New Energy Nexus, Third Derivative (D3) is an open, collaborative climate tech ecosystem that accelerates startups and moves markets. By guiding and supporting climate tech entrepreneurs who are bringing new ideas and innovation to market, we accelerate the clean future worldwide. Through a vast global network of deep experts, corporate partners, and investors, we help startups go to market faster with their breakthrough ideas, create real impact, and transform markets.
Position Overview
The Executive Assistant will primarily support Third Derivative’s Managing Director (MD) with the possibility of some support for additional program Principals.
Responsibilities
Executive Support
Manages individual calendar of MD.
Ensures MD is prepared for meetings and engagements by providing necessary information, reserving preparation time and scheduling preparation meetings as necessary, and completing a wide range of tasks that facilitate MD's ability to effectively lead the organization.
Submits timesheets and expense reports, maintains associated documentation.
Understands priorities and commitments of MD and is able to make adjustments seamlessly, proactively and with little advance notice.
Handles requests daily from MD and follows up in a timely and professional manner.
Trusted to use discretion with corporate credit card and professionalism when sending email communication on MD’s behalf.
Serves as day-to-day point of contact for troubleshooting for MS Office, Teams, and other platforms; resolving issues as they arise and communicating solutions to team.
Travel
Creates and manages all logistical and booking details related to domestic and international travel for MD and maintains all travel rewards and membership programs.
Provides quick solutions to unanticipated changes in travel schedules.
Ensures travel documents are up to date (passports, TSA PreCheck, Global Entry, Driver’s License, et al)
Technical Knowledge
Maintains a high level of proficiency with all RMI approved platforms and tools including Microsoft Office, Zoom, Workday, Adobe, Monday.com and others.
Works with IT to proactively resolve MD issues related to software platforms as they arise and communicate solutions to MD.
Actively pursues improvement in skill levels and technical proficiency, both independently and drawing from expertise of peers.
Proficient note-taker, able to concisely capture action items and follow up with appropriate team members to ensure completion.
Dependability and Flexibility
Can be relied upon to assist with projects outside areas of primary responsibility and deliver work in the timeframe identified with minimal oversight.
Can handle unanticipated changes graciously and efficiently; including changes to schedules, plans and workloads and reacts to these changes in a timely manner.
Approaches difficult situations with a positive attitude and identifies solutions.
Track record of impeccable ethics and discretion when ensuring that MD expenses are managed according to policy.
Details learned through supporting MD are kept strictly confidential.
Presentation
Exhibits a high level of professionalism in interaction with others both inside and outside RMI.
Communicates clearly and effectively verbally and in writing and has superior listening skills.
Interacts with others in a warm and professional manner.
Represents RMI to the outside world, often by engaging with people at the highest levels in corporations, foundations, government, and academic institutions.
Minimum Qualifications:
5+ years of experience as an Executive Assistant in a professional environment
Experience planning events and domestic and international travel
Proficient in Microsoft Office & Zoom
Proficient in cloud based enterprise resource platform (ERP) like Workday
Excellent written and verbal communication skills
Ability to identify potential problems before they arise and proactively propose solutions.
Ability to maintain professionalism and strict confidentiality at all times.
Good judgment and strong decision-making ability.
Fluency in English
Location
We are a remote-ready organization with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado; and Basalt, Colorado. This role can be located from anywhere in the continental United States.
We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies.
We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process.
Compensation
At RMI, we prioritize fairness in our pay practices. Salaries are determined based on a mix of experience, market benchmarks, and internal equity across similar roles. The salary range of this position is $70,510-$86,903. New hires typically start toward the lower end of the range, depending on experience and alignment with the role’s scope. In addition to base salary, this position includes an annual bonus target of 5% and eligibility for merit-based increases, which are tied to both individual and organizational performance.
Benefits
We offer an array of benefits including:
Medical, dental, vision insurance
403b retirement match with immediate