Facility Administrator

We are seeking a highly organized, proactive, and service-oriented Facility Administrator to support the day-to-day administrative and operational needs of our manufacturing facility. This position will serve as a central point of coordination for the facility, providing front-desk coverage, visitor and contractor support, facility-related administrative assistance, and purchasing support for immediate factory consumable and operational needs. The ideal candidate is comfortable working in a fast-paced manufacturing environment, can manage competing priorities, and takes ownership of resolving routine facility needs quickly and professionally.
Key Responsibilities:
Front Desk & Facility Administration
Serve as the primary front-desk contact for employees, visitors, vendors, contractors, and deliveries.
Welcome visitors and coordinate appropriate access and internal contacts.
Maintain an organized and professional reception and common-area environment.
Assist with facility communications, administrative documentation, records, and general coordination.
Support incoming deliveries, packages, and vendor interactions as needed.
Visitor & Contractor Coordination
Coordinate visitor and contractor arrival, check-in, and site access in accordance with facility requirements.
Provide or coordinate escorts for visitors and contractors when required.
Help ensure external personnel follow established site access and safety requirements.
Coordinate with Facilities, EHS, Security, Operations, and other stakeholders when facility work requires access to production areas.
Procurement & Factory Support
Purchase approved factory consumables, office supplies, and other immediate operational necessities within established purchasing authority.
Respond promptly to urgent requests that could affect factory operations or employee needs.
Coordinate with vendors and internal stakeholders regarding quotes, purchases, deliveries, and order status.
Maintain appropriate purchasing documentation, receipts, and records.
Monitor frequently used administrative and facility supplies and help prevent shortages.
Operational Coordination
Support facility meetings, events, employee activities, and other site needs.
Assist with coordination of maintenance vendors and service providers.
Help route facility issues to the appropriate department and follow through until they are addressed.
Identify opportunities to improve administrative processes, responsiveness, and overall facility organization.
Requirements
High school diploma or equivalent required; associate or bachelor’s degree preferred.
Previous experience in facility administration, office administration, manufacturing support procurement, or a related role preferred.
Strong organizational and multitasking skills.
Professional verbal and written communication skills.
Strong customer-service mindset with the ability to interact effectively with employees, visitors, contractors, suppliers, and leadership.
Comfortable working independently and making routine administrative decisions within defined authority.
Proficiency with Microsoft Office applications and general business systems.
Experience with purchasing or procurement processes is preferred.
Ability to work effectively in an active manufacturing environment and follow applicable facility and safety requirements

Work arrangement
No