Office Manager

Job Title: Office Manager
Location: Temple, PA
Employment Type: Part-time
Salary: $18 hourly
Date Posted: 10/15/2026
About Clarvida
At Clarvida, we believe strong administrative support is essential to delivering high-quality services that change lives. We are seeking an organized, detail-oriented, and customer-focused Office Manager to oversee the daily administrative and clerical operations of our program.
This high-visibility role serves as a central point of coordination for staff, clients, families, and community partners while ensuring the efficient management of office operations, documentation, financial processes, and program support activities.
Position Summary
The Office Manager is responsible for the overall management of office and clerical functions within the program. Reporting directly to the Operations Director or designee, this position supports program operations through document management, record maintenance, financial administration, customer service, and office coordination.
The ideal candidate is highly organized, capable of managing multiple priorities, and committed to maintaining accurate records and exceptional administrative support in a fast-paced human services environment.
Key Responsibilities
Office Administration & Operations
Serve as the primary administrative support resource for program operations
Answer incoming calls, direct inquiries, and relay messages to appropriate personnel
Greet and assist visitors, staff, clients, and community partners
Maintain office equipment, including copiers, fax machines, postage machines, and related office technology
Order and maintain office supplies and administrative resources
Manage incoming and outgoing mail, including logging, sorting, distributing, and processing correspondence
Create and maintain organized program, financial, and client filing systems
Documentation & Records Management
Maintain accurate and confidential client, programmatic, medical, and financial records
Prepare, type, edit, proofread, and distribute a variety of program documents, including:
Incident Reports
Unusual Incident Reports
Annual Assessments
Individual Program Plans (IPPs)
Quarterly Reports
Client Face Sheets
Client Meeting Invitations
Service Documentation
Room and Board Agreements
Internal and External Correspondence