V109C - Legal Administrative Assistant

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Job Description:
Join Job Duck as an Intake and Administrative Assistant supporting a criminal defense practice where every caller deserves a professional, patient, and compassionate first point of contact. In this role, you will answer incoming calls, gather essential background information, explain which documents are needed, and help ensure prospective and existing clients receive timely support. You will also maintain organized digital folders, upload documentation, send invoices, and coordinate accurate handoffs to the intake team. This opportunity is ideal for someone who communicates confidently, stays organized without close supervision, and can assist people facing difficult circumstances with empathy and discretion. Your work will contribute to a responsive, dependable client experience while helping the team keep its daily administrative processes organized.
• Compensation Range: 1040 USD to 1100 USD
Responsibilities include, but are not limited to:
Upload, label, and organize documents within the appropriate digital folders
Maintain accurate and orderly folders in the organization’s internal system
Conduct follow up calls with existing clients when needed
Send invoices and payment information to clients
Support consultation payment collection through LawPay when assigned
Communicate with patience and compassion when assisting individuals experiencing difficult circumstances
Route prospective new clients to the appropriate intake team member for further assistance
Provide general administrative support to the team
Protect confidential client and case information
Serve as the initial point of contact for incoming callers
Escalate documents, questions, and client matters to the appropriate team member for review
Answer calls professionally and gather relevant background information
Request and receive documentation from prospective and existing clients
Explain which documents callers need to provide before proceeding
Ask initial screening questions regarding the caller’s location and type of case
Requirements:
• Full time availability during Eastern Time business hours is required
• Schedule is 8:00 a.m. to 5:00 p.m. Eastern Time
• Experience answering professional phone calls is preferred but not required
• Legal experience is not required
• English fluency and strong verbal communication skills are required
• Comfort handling approximately 16 to 30 calls per day is required
• Experience with Grasshopper, LawPay, and Dropbox is preferred
• Ability to learn and follow the organization’s internal folder management system is required
• This role does not include email or calendar management
Work Shift:
8:00 AM - 5:00 PM [EST][EDT] (United States of America)
Languages:
English
Ready to dive in? Apply now and make sure to follow all the instructions!
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