Program Coordinator

University Overview
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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Program Coordinator
Job Profile Title
Coordinator, Program
Job Description Summary
The Program Coordinator provides executive administrative support for both department-wide operations and the Chief Operating Officer of the Abramson Cancer Center (ACC). This position is responsible for a broad range of complex and confidential administrative, operational, and project coordination activities that support departmental goals and ensure the efficient functioning of the office. Serving as a key liaison among ACC leadership, faculty, staff, and institutional partners, the Program Coordinator plays an important role in representing the office and maintaining effective communication across a complex organization.
The Program Coordinator demonstrates a strong commitment to service excellence while managing executive schedules, meetings, events, travel, and special projects. This role requires exceptional organizational skills, sound judgment, discretion, and the ability to effectively prioritize competing responsibilities in a fast-paced environment. The position also serves as a resource to administrative staff across the ACC, supporting onboarding, training, and operational best practices.
Job Description
Operational and administrative support for department-wide activities.
Administrative Operations: Serve as the primary contact for departmental archival records and records management. Develop, maintain, and update office procedures and operational documentation. Manage departmental mail services, parking records, and patient reimbursement processes.
Facilities, Space, and Asset Management: Coordinate departmental space management and utilization records. Serve as key custodian for the 12th-floor office space. Manage non-capital equipment procurement, shipping, inventory tracking, and decommissioning. Coordinate capital equipment asset tracking and tagging. Maintain office and departmental supply inventories. Submit and track facilities maintenance requests and work orders.
Technology and Systems Support: Submit and track IT service requests for office operations and executive leadership. Manage Adobe software licensing for third-party workers. Support the REDCap intake and workflow routing system.
Departmental Coordination and Support Services: Administer conference room scheduling and operations for the 12th floor. Coordinate Finance & Administration employee onboarding and offboarding activities.
Executive-level administrative support to the Chief Operating Officer.
Executive and Administrative Support: Provide executive-level administrative support to the Chief Operating Officer, including complex calendar management across multiple time zones, travel coordination, document preparation and editing, and management of expense reports and reimbursements. Assist with financial and budget-related activities.
Meeting, Event, and Project Coordination: Coordinate and support meetings, programs, events, conferences, and special projects, including scheduling, logistics, audiovisual and catering arrangements, travel coordination, preparation of presentation materials, note-taking, and follow-up on action items. Develop and distribute meeting and event communications, invitations, and supporting materials as needed.
Administrative Team Support: Coordinate interview scheduling and recruitment logistics. Support onboarding activities and provide training, guidance, and mentorship to administrative assistants and coordinators across the ACC, promoting consistency in administrative practices and operational processes.
This position requires one to competently and professionally handle information that is sensitive, complex, and confidential in nature. The successful candidate will be exceedingly well-organized, flexible and enjoy working through administrative challenges. Excellent customer service and initiative are essential. This position works independently with minimal supervision. Some work may occur outside of regular business hours.
Qualifications
Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.
This position is contingent upon grant funding
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine