Payroll Management Assistant

Posting Date
10/15/26
Application Deadline
10/20/26
Pay Range
Anticipated Hiring Range: $23.40 - $31.83 hourly
Full Pay Range: $23.40 - $40.25 hourly
Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is eligible for overtime compensation for all hours worked over 40 in the designated workweek.
Job Type
Unclassified
Department
Recorder
About the Position
This position supports the Maricopa County Recorder’s Office in our efforts to recruit, hire, onboard, and train approximately 400 to 1,000 poll workers and temporary election workers during each election cycle. The Payroll Management Assistant coordinates and completes poll worker payroll processing, reviews and reconciles payroll information, resolves discrepancies within established procedures, and coordinates follow-up to ensure accurate and timely payments. The position also provides complex administrative support for recruitment and hiring activities and recommends practical improvements to daily operations.
The Payroll Management Assistant maintains accurate records in a proprietary system, identifies data and workflow issues, and assists with testing and implementing approved system updates. The ideal candidate is organized, detail-oriented, and comfortable reviewing information, solving problems within established guidelines, and managing multiple priorities in a busy environment with firm deadlines.
About Us
The Maricopa County Recorder’s Office (MCRO) is responsible for maintaining the Maricopa County voter registration records and for administering over elections in partnership with the Maricopa County Board of Supervisors. The MCRO also maintains the permanent public record of over 50 million documents dating back to 1871, including deeds, plat maps, and a variety of other important documents. Our office serves over 2.5 million registered voters as well as 4.4 million residents across Maricopa County. The MCRO offers a friendly, welcoming, and collaborative environment with opportunities to grow and develop new skills
Proud To Offer
Work with a greater purpose
Tuition reimbursement
Exceptional work-life balance
Opportunities for growth and development within Maricopa County
Low-cost, high-value healthcare for you and your qualifying dependents
Child care benefits, including access to the Maricopa County Kids Club, dedicated to serving Maricopa County families
Paid vacation, sick time, and parental leave
Extensive wellness program, including an incentive
Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring an 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1
Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ
We Require
Two years of Administrative Experience
An Associate's Degree
An equivalent combination of education and/or experience may substitute for the minimum requirements on a year-for-year basis
Other Requirements
Must possess, or have the ability to obtain, a valid Arizona driver's license by the time of hire
Must complete the next scheduled Secretary of State Election Officer Certification
Must be eligible to vote in Arizona and pass an applicable background screening
Job Contributions
Coordinates and completes poll worker payroll processing, including worker setup, training payments, premium status payments, and miscellaneous expenses
Reviews and reconciles payroll information, researches discrepancies, resolves routine exceptions within established procedures, and refers issues requiring management or County payroll review
Recommends improvements that support accurate and timely processing
Supports recruitment of approximately 400 to 1,000 poll workers and temporary election workers during each election cycle
Compiles staffing needs, recruitment data, and operational timelines, identifies potential gaps, and provides information and recommendations to support workforce planning
Maintains data in a proprietary system by reviewing, validating, and updating poll worker records
Researches and corrects data discrepancies in accordance with established procedures and coordinates the resolution of issues requiring additional review to keep records accurate and current
Provides complex administrative support for application review, interviews, hiring, and onboarding of temporary employees
Reviews information for completeness and consistency, coordinates follow-up, recommends next steps in accordance with established guidelines, and maintains required documentation and recruitment files
Reviews processes and user needs, identifies issues in functionality and workflow, and recommends improvements to management
Assists with planning, testing, implementing, and evaluating approved system updates and process changes
Coordinates training schedules and related administrative processes for temporary employees and poll workers during each election cycle
Compiles participation and scheduling information, identifies gaps, and recommends improvements to training coordination
Uses HR software, Microsoft Office applications, and specialized in-house systems to prepare queries and compile operational, administrative, and statistical reports
Reviews results for accuracy, summarizes findings, and provides information to support management decisions
Reviews payroll discrepancies, recruitment activity, and training completion information to identify recurring issues, and summarizes observations and recommends practical improvements
Prepares and distributes payroll, recruitment, onboarding, and training communications, including instructions, reminders, and requests for missing information
Responds to questions and coordinates follow-up with appropriate staff
Working Conditions
The employee in this position typically works in an office or administrative environment and is not substantially exposed to adverse environmental conditions. The work requires significant sitting, walking, and standing. The employee is required to occasionally exert up to 20 pounds and regularly up to 10 pounds, including pushing, pulling, or lifting.
Selection Procedure
Consideration will only be given to candidates who submit online applications
Candidates will be contacted primarily through email and their Workday online application profile
Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive
Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact MHRFeedback@maricopa.gov to initiate the interactive process.
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