Purchasing Assistant

Job Summary
The Purchasing Agent is responsible for purchasing maintenance parts, production supplies, raw materials, tools, equipment, and other materials needed to support plant operations. This position manages storeroom inventory, receiving, purchase orders, invoice processing, and inventory accuracy to help prevent material shortages and minimize unnecessary spending.
The Purchasing Agent works closely with Maintenance, Production, plant leadership, and the Corporate Purchasing and Accounting teams at Cherokee Brick & Tile Company's corporate location in Macon, Georgia. Although the position includes administrative duties, the office is located within the plant storeroom, and the role requires regular movement throughout inventory storage areas and the plant.
The successful candidate must develop a working knowledge of plant equipment, machinery, manufacturing processes, and maintenance operations to make informed purchasing decisions, identify appropriate replacement parts, and maintain accurate inventory records. Inventory accuracy must be maintained throughout the year through regular cycle counts, audits, and reconciliation in preparation for the annual physical inventory each September.
Essential Job Functions
Purchase maintenance parts, production supplies, raw materials, tools, equipment, and other materials required for plant operations.
Obtain and compare vendor pricing, quotes, availability, quality, and delivery schedules.
Establish and maintain positive relationships with vendors and suppliers.
Create and process purchase orders using the AS400 system.
Receive, inspect, verify, and document incoming shipments.
Organize, label, secure, and maintain inventory in the storeroom and other designated storage locations.
Issue inventory to employees and accurately record transactions, including the appropriate department, equipment, project, or general ledger account.
Monitor inventory levels and reorder materials before shortages affect production or maintenance.
Conduct weekly raw material inventory counts, track usage, and communicate inventory levels and delivery needs to plant management.
Perform routine cycle counts, inventory audits, and reconciliations throughout the year.
Investigate and resolve inventory discrepancies and maintain accurate records in preparation for the annual physical inventory each September.
Develop a working knowledge of plant equipment, machinery, manufacturing processes, and maintenance operations.
Research replacement parts, verify compatibility, identify acceptable alternatives, and coordinate with Maintenance regarding critical spare parts and future needs.
Review vendor invoices against purchase orders and receiving documentation for accuracy.
Code invoices, assign purchases to the appropriate general ledger accounts and cost centers, and enter invoices into AS400 accurately and timely.
Work with Corporate Accounting to resolve invoice discrepancies, pricing issues, receiving concerns, vendor questions, and coding issues.
Maintain accurate purchasing, receiving, inventory, and accounting documentation.
Monitor inventory costs and identify opportunities to improve inventory control, reduce waste, and control expenses.
Communicate purchasing delays, inventory shortages, and critical material concerns to supervisors and plant management.
Coordinate with the Corporate Purchasing and Accounting teams to maintain consistent purchasing, inventory, receiving, and accounting practices.
Serve as the primary purchasing and inventory contact for the Jackson plant.
Travel to the corporate location in Macon, Georgia, as needed for training, collaboration, inventory support, system updates, and special projects.
Perform other duties as assigned to support plant operations.
Physical Requirements
Ability to stand and walk for extended periods throughout the storeroom, office, and plant inventory storage areas.
Frequent reaching, bending, stooping, kneeling, crouching, squatting, twisting, and climbing stairs.
Ability to lift and carry materials weighing up to 50 pounds frequently and up to 100 pounds occasionally with assistance when necessary.
Frequent pushing, pulling, and handling of inventory, parts, tools, equipment, and supplies.
Ability to use hands and fingers to handle inventory and operate computers, barcode scanners, and office equipment.
Ability to visually inspect inventory, equipment, labels, and materials for accuracy.
Ability to operate forklifts and other material-handling equipment after completing required training and certification.
Ability to wear required personal protective equipment (PPE) in designated work areas.
Work Environment
Combination office, storeroom, inventory storage, and industrial manufacturing environment.
Office located within the plant storeroom, requiring regular movement between office and operational areas.
Regular interaction with Maintenance, Production, plant leadership, vendors, delivery personnel, and the Corporate Purchasing and Accounting teams in Macon, Georgia.
Exposure to dust, noise, forklifts, moving equipment, and manufacturing operations.
Required use of PPE in designated operational and inventory storage areas.
Knowledge, Skills, and Abilities
Experience with purchasing, inventory control, receiving, and storeroom operations.
Working knowledge of purchasing, inventory management, receiving, and basic accounting principles.
Ability to accurately code invoices and assign purchases to the appropriate general ledger accounts and cost centers.
Ability to reconcile purchase orders, receiving documentation, invoices, and inventory records.
Experience with AS400 or similar inventory and accounting software preferred.
Proficiency with Microsoft Office.
Strong mathematical, analytical, organizational, and problem-solving skills.
Ability to learn plant equipment, machinery, manufacturing processes, and maintenance operations.
Ability to research unfamiliar parts, verify compatibility, identify alternatives, and anticipate purchasing needs.
Strong attention to detail and commitment to inventory accuracy.
Effective communication and interpersonal skills when working with vendors, plant employees, supervisors, and corporate teams.
Ability to manage multiple priorities, meet deadlines, and resolve issues promptly.
Demonstrated integrity, accountability, professionalism, cost-consciousness, and commitment to continuous improvement.
Professional Expectations
The Purchasing Agent is expected to:
Demonstrate honesty, integrity, professionalism, and sound judgment in all purchasing, inventory, and financial transactions.
Take ownership of assigned responsibilities and follow tasks through to completion.
Maintain accurate inventory records through regular counts, audits, and reconciliation.
Exercise attention to detail when processing purchase orders, inventory transactions, invoices, and general ledger assignments.
Develop the knowledge necessary to make informed purchasing decisions and identify appropriate parts and materials.
Communicate promptly regarding shortages, delays, discrepancies, and issues affecting plant operations.
Maintain positive working relationships with plant personnel, vendors, and corporate teams.
Identify opportunities to improve purchasing practices, inventory accuracy, cost control, and operational efficiency.
Education and Experience
High school diploma or GED required.
Two (2) to five (5) years of purchasing and inventory control experience required.
Manufacturing or industrial experience strongly preferred.
Experience with AS400 or similar software preferred.
Forklift experience preferred.
An equivalent combination of education, training, and experience will be considered.
Schedule
Day Shift: Monday–Friday, 7:00 AM–4:00 PM.
Weekend, holiday, and overtime work may be required based on operational needs.

Employment type
Hourly Production

Work arrangement
No