Sr. Marketing Event and Tradeshow Specialist

This position follows a hybrid schedule. You will be expected to report onsite to our Salt Lake City, Raleigh/Durham, or St. Louis office 2-3 days/week.Position Summary
The Sr. Marketing Event and Tradeshow Specialist supports the planning, coordination, and execution of bioMérieux North America tradeshows, conferences, and marketing events. Working under the direction of the Tradeshow Manager or Marketing leadership, this role assists with event logistics, vendor coordination, registration management, exhibit support, and onsite event activities to help ensure successful event execution and positive customer experiences.
This role collaborates with internal stakeholders and external vendors to support event objectives, maintain project timelines, and execute established event processes. The role requires strong organizational skills, attention to detail, and the ability to manage multiple assignments in a fast-paced environment. This position serves as an individual contributor focused on operational execution rather than program leadership, strategy development, or technology ownership.
Primary DutiesTradeshow & Event Coordination
Support the planning and execution of assigned tradeshows, conferences, and customer events.
Coordinate event logistics including registration, hotel accommodations, meeting space requests, travel arrangements, shipping, and booth materials.
Maintain event timelines, project trackers, and task lists to ensure completion of assigned activities.
Assist with exhibit inventory management, shipping documentation, and vendor communications.
Coordinate event materials, promotional items, literature, and product demonstration requirements.
Support onsite event setup, execution, and teardown activities as needed.
Track event-related expenses and assist with invoice processing and budget reconciliation.
Serve as a point of contact for routine event inquiries from internal customers and external vendors.
Event Administration & Technology Support
Maintain attendee registration lists and event databases.
Support lead retrieval processes and ensure accurate collection and distribution of event data.
Assist with event technology platforms, including registration and reporting systems.
Generate standard reports and provide event metrics to support post-event evaluations.
Maintain event records, contracts, and documentation in accordance with company procedures.
Ensure consistency with established branding and event standards.
Vendor & Stakeholder Support
Coordinate with vendors, venues, contractors, and suppliers to support event requirements.
Work collaboratively with Marketing, Sales, Medical Affairs, and Commercial Operations teams to support event objectives.
Monitor progress of assigned deliverables and escalate issues to management when appropriate.
Participate in planning meetings and provide status updates on assigned activities.
Process Support & Continuous Improvement
Follow established event processes, templates, and playbooks.
Identify opportunities for process efficiencies and communicate recommendations to leadership.
Document event learnings and best practices.
Assist with maintaining event calendars, schedules, and administrative documentation.
Perform other duties as assigned.
QualificationsRequired Education, Training and Experience
Bachelor's degree in Marketing, Communications, Hospitality, Event Management, Business, or related field required.
2+ years experience planning and executing tradeshows, conferences, or corporate events.
Preferred Education, Training and Experience
Demonstrated experience managing events from initial planning through onsite execution and post-event evaluation.
Strong knowledge of tradeshow operations, exhibit management, registration, lead capture, vendors, contractors, and onsite logistics.
Experience managing multiple events simultaneously in a fast-paced environment.
Experie