Architecture Travel and Finance Coordinator

The Opportunity
The Department of Architecture seeks a Finance and Operations Coordinator to join its administrative team. In this role, you will help advance departmental priorities by providing responsive, accurate support across three essential areas: financial transactions and travel, event coordination, and day-to-day office operations. You will work closely with faculty, students, staff, visitors, and colleagues across the College of Architecture, Art, and Planning (AAP).
You will serve as a key resource for purchasing and other financial transactions, helping faculty and staff navigate relevant policies and procedures. Your work will include processing transactions, assisting with account reporting and reconciliations, researching discrepancies, coordinating procurement, and supporting the semesterly course-budget process. You will also help faculty and students plan course-related travel and field trips, arrange travel for department visitors, and maintain accurate records of related expenses.
Beyond financial and travel support, you will plan and coordinate departmental events, from space and service requests to guest and vendor communication, while monitoring event expenses. You will help keep the office running smoothly by responding to inquiries, maintaining supplies and records, coordinating routine administrative needs, and connecting people with the right resources. Your welcoming, service-minded approach will shape the experience of those who interact with the department.
This position offers opportunities to exercise sound judgment, work with considerable autonomy, learn new systems, and improve the way work gets done. You will collaborate with colleagues throughout the department and AAP, provide backup support when needed, and contribute ideas that make operations more effective and inclusive. As a member of the Cornell community, you will help foster a culture of belonging and a healthy work environment through respectful communication, collaboration, and care for others.
About AAP: The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world-class facilities and cutting-edge technologies.
Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.
About the Department of Architecture: The Department of Architecture dates to the founding of Cornell University. The department engages urgent global issues through a foundation of conceptual thinking and processes of making, and is committed to architectural practices informed by and embedding within evolving and dynamic social, environmental, and technical contexts. Degree programs include a professional Bachelor of Architecture, a professional Master of Architecture, post-professional Master of Science degrees in Advanced Architectural Design and Advanced Urban Design, and a doctoral program in the History of Architecture and Urban Development. Cornell Architecture students and faculty benefit from the Material Practice Facilities in AAP and a world-renowned library collection, and participate in an expanded footprint that includes AAP NYC and Cornell in Rome.
What We Need
• An associate’s degree and 2–4 years of relevant experience, or an equivalent combination of education and experience.
• Strong written and verbal communication skills, professionalism, and a commitment to excellent service.
• Ability to build effective, inclusive working relationships with people from diverse racial, ethnic, and socioeconomic backgrounds, and to work both independently and collaboratively with students, faculty, staff, and community members.
• Strong organizational and problem-solving skills, careful attention to detail, a proactive approach, sound judgment, and the flexibility to adjust priorities and take appropriate action when circumstances are uncertain.
• Proficiency with typical business software, including Microsoft Office Suite and financial management tools, or the ability to gain fluency quickly; ability to learn new systems and adapt to changing policies and procedures.
• Demonstrated success in planning events.
• Experience in or a demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.
If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.
• A bachelor’s degree and additional experience in a busy office or academic setting.
• Experience using Airtable.
• Familiarity with Cornell-specific systems, policies, and procedures. This is a plus, not a requirement; the ability to learn them quickly and keep your knowledge up to date is what matters.
Rewards and Benefits
This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely up to 1 days per week and on-campus 4 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
Typical schedule for this position is Monday – Friday, 8am – 4:30pm, 40 hours per week.
Cornell receives national recognition as an award-winning workplace for our health, well-being, and sustainability.
Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell
Follow this link to learn more about the Total Rewards of Working at Cornell:
Visa sponsorship is not available for this position.
University Job Title:
Accounts Rep IV
Job Family:
Fin/Budget/Planning
Level:
D
Pay Rate Type:
Hourly
Pay Range:
$26.08 - $30.31
Remote Option Availability:
Hybrid
Company:
Endowed
Contact Name:
Jacob Irving
Contact Email:
ji224@cornell.edu
Job Titles and Pay Ranges:
Non-Union Positions
Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:
Prior relevant work or industry experience
Education level to the extent education is relevant to the position
Unique applicable skills
Academic Discipline