Band Operations Assistant and Recruitment Events Coordinator

Job Description
The Department of Music at Colorado State University Pueblo, which is accredited by the National Association of Schools of Music (NASM), prepares undergraduate students to function professionally in their chosen field of music within the larger context of a liberal education, to provide artistic enrichment for the community, and to serve as an artistic resource. The Department of Music is part of the School of Creativity and Practice, an integrated approach to learning that brings together the Departments of Art & Creative Media, Media Communication, and Music.
CSU Pueblo seeks a Band Operations Assistant and Recruitment Events Coordinator to support the ThunderWolves Marching Band and university band programs in a part-time, 0.5 FTE position. This role brings rehearsals, Band Camp, game-day performances, and travel together through organized planning and hands-on support. The coordinator also connects prospective students with CSU Pueblo through auditions, school outreach, and recruitment events, while helping deliver signature experiences such as the Festival of Winds. Join a collaborative music community and help create memorable experiences for students, performers, and audiences.
Primary Duties
Marching Band Operations, Band Camp, and Performance Execution
Manages day-to-day operational logistics and event execution for the ThunderWolves Marching Band (TWMB). Directs Band Camp setup, facility reservations, schedule logistics, and on-site troubleshooting for equipment and student needs. Assists with instructional support during rehearsals and Band Camp. Coordinates all game-day operations, field setup, drill distribution, sideline management, and off-campus performance travel and logistics.
Recruitment, Auditions, and Outreach Coordination
Manages prospective student recruitment data, communication pipelines, and outreach tracking for all CSU Pueblo band ensembles. Organizes audition processes and schedules. Coordinates major recruitment events, school visits, high school showcases, Band Day, and state/regional marching band championship hosting in collaboration with university admissions and music department faculty.
General Band Program Operations, Inventory, and Governance
Oversees administrative and logistical operations for all university bands, including facility reservations, travel planning, instrument/uniform inventory, repairs, storage, and purchasing requests. Administers the TWMB Student Fee Governing Board logistics and documentation. Functions as Band Librarian by cataloging, preparing, printing, and distributing music for all band ensembles.
Ancillary Duties
Festival of Winds and Hosted Major Events
Coordinates the logistics, planning, and multi-day execution of the annual Festival of Winds and other major hosted band events. Manages event timelines, participating school registrations, facility requirements, adjudicator/clinician hospitality, vendor coordination, and volunteer staffing. Maintains event records and assists with post-event evaluations.
Minimum Qualifications
Bachelor’s degree in Music, Music Education, Arts Administration, or a closely related field; or an equivalent combination of education, training, and specialized experience in music education, ensemble instruction, or performing arts program administration that provides knowledge comparable to that acquired through a relevant bachelor’s degree.
Strong organizational, administrative, and event-planning skills for managing band logistics.
Ability to assist with marching band rehearsals, field setup, and event supervision.
Proficiency in music notation software, score preparation, and music library upkeep.
Effective communication skills for interfacing with students, university staff, and high school band directors.
Proficiency with standard office software (spreadsheets, databases, word processing).Willingness to work evenings, weekends, and travel for performances and events.
Experience supporting a high school or collegiate marching band through instruction, student leadership, rehearsal or performance coordination, or program administration.
Background in coordinating event logistics or program operations.
Preferred Qualifications
Masters Degree in Music, Music Education, Arts Administration, or equivalent field/experience.
Knowledge of regional high school band circuits (e.g., CBA/Colorado band networks).
Familiarity with student record databases or learning management systems.
3+ years of administrative or teaching experience with a marching band program.
Additional Job Description
Employment-Based Immigration Sponsorship is not available for this position.
This position is on-site for the Pueblo Campus.
Salary
$24,300 to $30,000
Applicants must attach the following documents, in order to be considered for this position:
a letter of intent (cover letter) describing the means in which you meet the qualifications for this position
unofficial or official transcripts showing required degree(s) conferred
Early submission of application materials is encouraged. Applications received by 12:00 AM (MST) on October 23rd, 2026, will receive full consideration. Screening of applications will begin only after this deadline is met, and will continue until the position is filled.
About Colorado State University Pueblo
Work Location: Unless otherwise stated in the job announcement, positions at Colorado State University Pueblo are expected to be performed in person at a University work location. Any remote or hybrid work arrangements will be explicitly identified in the position announcement.
Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students. CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution. Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience. Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.
Colorado State University Pueblo offers a comprehensive benefits package including:
Medical and prescription insurance
Dental insurance
Vision insurance
Flexible benefit plan
Basic term life insurance
Voluntary term life and AD&D Insurance
Long-term disability insurance
Employee assistance program
Travel accident insurance
Voluntary critical illness and accident insurance
Annual and sick leave
Retirement plans
Employee and dependent tuition discounts
State employee