Sales Administration Officer

Experience: 3 to 5 years
Location : Bangalore
Key Responsibilities
Invoice Generation & Validation:
Prepare accurate billing plan (Gather and verify project-related data from project/internal teams) to generate accurate invoices.
Ensure invoices comply with contract terms, pricing structures, milestone billing, purchaser order and company policies.
Work closely with finance and project teams to resolve any discrepancies before invoicing.
Coordinate with stores/delivery teams to create in other supporting documents which needs to be submitted with invoice including logistics.
Collections Management:
Monitor accounts receivable and follow up for payments with internal sale representative (ISRs).
Ensure key actions items are being implemented
Visit customer place to resolve disputes in coordination with ISRs
Maintain detailed records of collection efforts and customer interactions.
Bank Guarantee Issuance:
Compile the list of Bank Guarantee requirements and provide it to the Finance Manager
Collect the Bank guarantee from Finance manager and deliver it to customers or to internal project/sales teams.
Maintain the tracker of the Bank Guarantee requests received.
Coordinate with ISRs on collecting back expired Bank Guarantees.
Qualifications & Skills:
Bachelor’s degree in purchase/supply chain
3 to 5 years of experience in billing, collections management, supply chain and logistics.
Excellent communication and negotiation skills for handling customer interactions.
Proficiency in accounting software Tally and MS Excel.
Ability to work independently and collaborate with cross-functional teams.
Familiarity with credit risk assessment and mitigation strategies.

Work arrangement
No