Tender Executive/Bid Specialist

Experience: 2–5 Years
Industry: IT / Technology preferred
Location: Gurugram
Employment Type: Full-time
About the Role
We are looking for a detail-oriented and proactive Tender / Bid Executive to manage the end-to-end tender and proposal process. The ideal candidate will have experience in identifying tender opportunities, preparing technical and commercial proposals, coordinating with cross-functional teams, and ensuring timely and compliant submissions.
Experience in the IT/Technology industry and exposure to government, PSU, or corporate tenders will be an added advantage.
Key Responsibilities
Identify, research, and evaluate relevant tender, RFP, RFQ, and RFI opportunities aligned with company business objectives.
Review tender documents, eligibility criteria, scope of work, technical requirements, commercial terms, and submission guidelines.
Manage the complete tender lifecycle from opportunity identification to submission and closure.
Prepare high-quality tender and proposal documents while ensuring accuracy, completeness, and compliance with client requirements.
Coordinate with Sales, Business Development, Technical, Finance, Legal, and Operations teams to gather required information and documentation.
Develop and manage tender timelines, ensuring all deliverables are completed within defined deadlines.
Coordinate the preparation of technical and commercial proposals in collaboration with relevant teams.
Assist in developing pricing and commercial strategies based on project requirements and business objectives.
Conduct competitor and market analysis to support effective bid strategies.
Identify potential risks, compliance gaps, and commercial concerns and coordinate appropriate mitigation plans.
Maintain an updated database of tenders, proposals, client feedback, outcomes, pricing information, and competitor intelligence.
Coordinate with clients, vendors, partners, and other stakeholders throughout the tendering process.
Track tender outcomes and analyze win/loss reasons to improve future submissions.
Prepare regular MIS and management reports covering tender pipeline, submissions, status, and outcomes.
Maintain proper records of tender-related documents and ensure easy retrieval for future requirements.
Stay updated on relevant government, PSU, corporate, and IT-sector tender opportunities and procurement processes.
Requirements & Qualifications
Bachelor’s degree in Business Administration, Engineering, Commerce, or a related field.
MBA/Master’s degree will be an added advantage.
2–5 years of experience in tender management, bid management, proposal management, or a similar role.
Proven experience in preparing and managing tender/RFP submissions.
IT/Technology industry experience is preferred.
Strong understanding of the tender/bid lifecycle and proposal preparation.
Excellent written and verbal communication skills.
Strong analytical skills with excellent attention to detail.
Proficiency in MS Word, Excel, and PowerPoint.
Experience with tender/bid management platforms is an advantage.
Strong stakeholder management and cross-functional coordination skills.
Ability to manage multiple projects/tenders simultaneously under tight deadlines.
Strong ownership, follow-up, organizational, and problem-solving skills.
Preferred Experience
Candidates with experience in the following will be preferred:
IT Services / Technology / Software industry
Government & PSU tenders
GeM tenders
RFP / RFQ / RFI
Technical & Commercial Bids
EMD / PBG documentation
IT outsourcing/software development proposals
Bid qualification and compliance management

Work arrangement
No