Administration Assistant

Job Description:
Multiple casual and part-time opportunities available
Fixed Term positions from 3–12 months
Up to 33 hours per week, Monday to Friday
Fitzroy location
Flexible working days and hours – negotiable
About the Role
An exciting opportunity is available for Administration Assistants to join the Bolte Wing Reception and Interpreter Services teams at St Vincent’s Hospital Melbourne (SVHM).
Based at our Fitzroy campus, you will provide high-quality reception and administrative support across Allied Health Services, Interpreter Services and Health Independence Programs (HIP). You will play an important role in supporting our clinical teams and ensuring patients, families and visitors receive a welcoming and efficient service. Multiple part-time and casual opportunities are available for periods of 3–12 months, working Monday to Friday for up to 33 hours per week. Working days and hours are negotiable.
Key Responsibilities
Provide front-desk reception services, including welcoming patients and visitors and responding to telephone and email enquiries
Provide a broad range of administrative support, including referral processing, appointment management and data entry
Maintain accurate electronic medical records and patient information
Assist with Medicare billing and Day Procedure admissions
Provide administrative support to clinicians and multidisciplinary teams as required
Classification: Administration Assistant Grade 2
Salary Classification: HS2 - HS21 ($35 - $38 per hour, plus a 25% casual loading fee if employed as casual).
About You
You are an organised and approachable administration professional who enjoys working in a busy, patient-focused environment. You will bring strong communication skills, attention to detail and the ability to manage competing priorities while contributing positively to a supportive team.
To be successful in this role, you will have:
Previous experience working in a reception or customer-facing environment
Experience across a broad range of administrative duties
Experience using computerised patient administration systems
Strong organisational skills and the ability to prioritise workloads and meet deadlines
Excellent interpersonal, written and verbal communication skills
The ability to work effectively as part of a team in a dynamic environment
A commitment to the values of St Vincent’s Health
About the Departments
Bolte Wing Reception provides reception and administrative services to a diverse range of clinical services, including Physiotherapy, Hand Therapy, Speech Pathology, Podiatry, Prosthetics & Orthotics, Young Adults Disability Service and Polio Services Victoria. Interpreter Services, based in the Daly Wing, provides professional interpreting and translation services to support effective communication with patients, families and carers from culturally and linguistically diverse backgrounds.
What We Offer
At St Vincent’s Hospital Melbourne, we are committed to supporting the wellbeing, development and career goals of our people.
You will have access to:
Salary packaging to increase your take-home pay
Employee wellbeing initiatives and regular events
Confidential, solutions-focused employee counselling
A strong focus on work/life balance
Fitness Passport, providing access to a wide range of fitness facilities
Regular professional development opportunities
Career development and advancement opportunities
Discounts and promotions through the St Vincent’s Foundation
A culture of continuous improvement
A convenient Fitzroy location, close to Melbourne’s CBD, public transport, cafes and car parking
Working at St Vincent’s
St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service providing a diverse range of adult clinical services. We are guided by our values of Compassion, Justice, Integrity and Excellence and are committed to creating a workplace that supports collaboration, inclusion, professional development and continuous improvement.
Application
Please attach your resume and cover letter to your application. Shortlisting will commence immediately, and we encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
St Vincent’s Hospital Melbourne is committed to creating an inclusive workplace. We encourage applications from people of all backgrounds and abilities. Inclusion is essential to our mission, and diversity reflects the community we serve. For further information regarding Aboriginal and Torres Strait Islander employment at SVHM, please visit our careers page.
SVHA has a duty of care under work health and safety legislation to eliminate and/or control the risk of transmission of vaccine-preventable diseases in healthcare settings. Successful applicants may therefore be required to undergo mandatory immunisations/vaccinations, including influenza vaccination. Successful applicants must meet these vaccination requirements. Please contact us if you would like further information.
Contact
Kate Waller Chief Podiatrist
kate.waller@svha.org.au
Awaiting People Services Review
Closing Date:17 November 2026 11:59pm
Reconciliation Action Plan:
At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples.
For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at indigenouscareers@svha.org.au
View Reconciliation Action Plan
Code of Conduct:
View Code of Conduct