Marketing Coordinator

As Marketing Coordinator you will be tasked with supporting the Marketing team across all song releases. This role is tasked with assisting the Marketing Managers in the day-to-day running of music marketing campaigns as well as working across general marketing operations tasks .
1. Vendor & Expense Management
Invoice Processing & Tracking: Timely process and track all 3rd-party vendor and marketing agency invoices.
Expense Tracking: Continuously maintain and update the marketing expense tracker for accurate financial visibility.
Payment Timeliness: Ensure all payments are submitted, approved, and executed in a timely manner according to company internal compliance and finance processes.
Campaign Delivery & Reporting Verification: Track and verify the delivery, quality, and reporting of campaigns executed by vendors.
2. Campaign Briefing & Operational Support
Media Buy Briefing: Accurately brief media buy campaigns (YouTube, Spotify, Meta, etc.) on internal marketing tools.
Cross-Functional Coordination: Collaborate closely with internal marketing team, finance team, and external agency partners to ensure seamless campaign launches.
3. Project Management & Workflow Operations
Tool Management: Timely update, maintain, and manage tasks and project workflows within project management software like Notion/Trello/Asana.
Deliverable & Schedule Tracking: Monitor marketing deliverables, campaign timelines and marketing budgets to ensure seamless execution across all accounts.
What We’re Looking For:
Passionate about music
Experience: experience in marketing coordination, ad operations, or marketing administration (preferably within music, media, or entertainment).
Project Management Tools: Prior experience and proficiency with project management tools such as Asana/ Notion/Trello is strongly preferred.
Financial & Analytical Skills: Proficient in spreadsheet management (Google Sheets / Excel) with high attention to detail for tracking budgets and processing invoices.
Platform Knowledge: Familiarity with digital music and ad ecosystems, particularly YouTube, META & Spotify and media buy workflows.
Key Soft Skills: Exceptional organizational skills, ability to multitask in a fast-paced environment, clear communication skills, eye for detail and the ability to coordinate and collaborate effectively with various stakeholders.

Employment type
Full-time

Work arrangement
No