Administrative Assistant

The Administrative Assistant provides day-to-day administrative and coordination support to FLINT’s corporate office and internal teams. The position plays an important role in creating an organized, professional, and welcoming workplace by coordinating new hire workspaces, supporting office programs and supplies, assisting with corporate meetings and events, and providing general administrative support across the organization.
This role works closely with multiple internal stakeholders and requires a high level of organization, responsiveness, attention to detail, and the ability to manage multiple priorities. The Administrative Assistant is expected to take initiative within established processes, anticipate administrative requirements, and provide dependable support that contributes to the efficient operation of the office.
What would you be doing?
Coordinate day-to-day office administration to maintain an organized, professional, and efficient corporate office environment.
Manage office supplies, snacks, refreshments, mail, couriers, deliveries, and vendor coordination to support daily workplace needs.
Maintain organized electronic and physical records and identify opportunities to improve administrative processes and office efficiency.
Coordinate new employee workspace setup and support onboarding activities to ensure a positive and organized employee experience.
Coordinate meetings and corporate events, including room bookings, catering, materials, setup, logistics, and on-site support as required.
Provide administrative and logistical support to the Marketing team, special projects, and other organizational initiatives based on business priorities and capacity.
Perks of the job
Competitive compensation package with a complete benefits package
Variety in your work allows you to develop a diverse skillset.
Long-term opportunities to provide stability and the potential for growth within the organization, making it a rewarding choice for your professional journey.
Growing company with opportunities for career development and advancement
Minimum 3 years of administrative, office coordination, or related business experience, with a high school diploma required.
Strong planning, organization, time management, and attention to detail, with the ability to manage multiple priorities in a fast-paced environment.
Excellent written and verbal English communication skills and the ability to collaborate effectively with employees, leaders, and external stakeholders.
Proactive and dependable, with the ability to anticipate administrative needs, take initiative, and follow tasks through to completion.
Post-secondary education in Business or Office Administration and experience coordinating meetings, corporate events, or supporting multiple departments are considered assets.

Employment type
Full-time

Work arrangement
No