Temporary Event Coordinator

Windsor Communities Temporary Event Coordinator | High Street Atlanta - Atlanta, GA
DESCRIPTION:
The Temporary Event Coordinator will support the planning and execution of marketing events for a mixed-use development, provide onsite event management during evenings and weekends while assisting with social media engagement and promotional content.This person embodies the company values of accountability, inclusiveness, energizing, and integrity.
This is a temporary (3-4 months), full-time position with a variable schedule based on the property’s event calendar.
RESPONSIBILITIES:
Event Preparation & Coordination:
Assist with planning and executing property events, activations, seasonal programming, and community gatherings.
Coordinate with vendors, entertainers, caterers, retailers, restaurants, security, property management, and other event partners.
Confirm event logistics in advance, including schedules, vendor arrival times, equipment needs, staffing, and setup requirements.
Maintain event checklists, vendor contacts, schedules, and run-of-show documents.
Identify potential logistical issues before events and work with the appropriate parties to resolve them.
Experience using event planning and registration platforms, such as Eventbrite, to manage event listing, registrations and attendee communications, and QR code creation for event promotion and check-in.
Onsite Event Management:
Serve as an onsite point of contact before, during, and immediately following events.
Coordinate vendor arrival, load-in, setup, and load-out.
Confirm that event spaces are properly set up before guests arrive.
Monitor events to ensure programming stays on schedule and address issues as they arise.
Coordinate with security, property management, vendors, and other onsite personnel as needed.
Oversee guest-facing activities and provide a welcoming, professional presence.
Oversee event breakdown and confirm the event area is left clean and returned to its appropriate condition.
REQUIREMENTS:
At least 5 years prior experience in mixed use event coordination; candidate must have strong familiarity with hospitality, retail programming and retail marketing events.
Strong organizational and time-management skills.
Excellent communication and interpersonal skills.
Comfortable interacting professionally with vendors, tenants, property staff, and event guests.
Ability to manage multiple priorities and make sound decisions in a fast-paced environment.
Resourceful and able to troubleshoot unexpected issues during live events.
Highly dependable and punctual, particularly given the onsite nature of the position.
Comfortable working independently with limited supervision.
Proficiency with Microsoft Outlook, Excel, Word, Canva, Photoshop, Adobe, and similar business applications preferred.
Experience creating social media content, including short form videos, graphics, and post for various social media platforms.
SCHEDULE & AVAILABILITY
Majority of hours will occur during evenings and weekends.
Some daytime hours may be required for event preparation, vendor coordination, walkthroughs, or meetings.
Hours will fluctuate from week to week depending on scheduled programming.
Candidate must have flexibility to remain onsite through event set up and breakdown when required.
COMPENSATION:
Our company considers a range of factors including education and experience when determining base compensation.