Senior Manager, Medical Affairs Operations

Mavericks Wanted
When was the last time you achieved the impossible? If that thought feels overwhelming, you might want to pause here, but if it sparks excitement...read on
In 2015, we pioneered a “moneyball for biotech” approach, pooling projects and promising early-stage research from academia together under one financial umbrella to reduce risk and unleash innovation. This model allows science and small teams of experts to lead the way. We build bridges to groundbreaking advancements in rare disease, and develop life-changing medicines for patients with unmet needs as fast as humanly possible.
Together we define white space, push boundaries, and empower people to solve problems. If you're someone who defies convention, join us and work alongside some of the most respected minds in the industry. Together, we'll ask "why not?" and help reengineer the future of biopharma. At BridgeBio, we value curiosity and experimentation—including the ethical & thoughtful use of AI to improve clarity, speed, and quality of work.
What You'll Do
The Senior Manager, Medical Affairs Operations is the operational engine behind execution of the Medical Affairs Function (MAF) plan. This role owns the processes, timelines, tracking, and cross-functional coordination that allow medical strategy to be executed on time, on budget, and in compliance with company SOPs.
The core of the role is the interface between Medical Affairs and the budget, contracting, and procurement organization. This individual partners directly with cross-functional teams to ensure MAF activities are properly scoped, contracted, funded, tracked, and closed out. This spans MLR submissions, advisory boards, sponsorships, grants, congresses, and vendor engagements.
This position suits a highly organized project manager who is energized by making complex, multi-stakeholder plans happen.
Key Responsibilities
Serve as the primary Medical Affairs liaison to the budget, contracting, and procurement teams to ensure timely and compliant execution of all MAF activities
Own contract workflow and logistical organization for advisory boards; this involves contract initiation, routing, fair market value documentation, execution, amendments, and close-out along with liaising with vendors for venue and technology needs.
Coordinate the annual and quarterly MAF planning cycle, driving timelines, templates, inputs, and reviews to keep the process on schedule, spend to date, budget commitments
Maintain the master MAF activity calendar, including sponsorship submission windows, contracting lead times, and congress sponsorship deadlines,
Build and maintain a professional society sponsorship entitlement tracker maximizing sponsorship opportunities
Coordinate logistics for meetings with society and organization leaders on behalf of medical leadership: scheduling, agendas
Own congress operational execution: meeting room and workspace reservations, badge and registration management, and vendor coordination
Liaise with scientific communications team to help manage production, shipment, tracking, and on-site delivery of medical and booth materials, with clear ownership of quantities, timelines, and approval status
Serve as the operational point of contact with congress organizers, hotels, exhibit houses, AV vendors, and logistics providers
Assist Medical Directors with MLR submissions — compiling submission packages, routing materials, tracking review status, monitoring turnaround times, and following up to keep materials moving
Where You’ll Work
This is either a hybrid role requiring in-office collaboration 2-3x per week in our San Francisco Office, or a U.S.-based remote role that will require quarterly, or as needed, visits to our San Francisco Office.
Travel up to 25% is expected for scientific congresses, advisory boards, company-sponsored symposia, KOL engagements, and key internal meetings.
Who You Are
Bachelor’s degree
5+ years of experience in Medical Affairs operations, medical or clinical program management, or a comparable operations role within pharmaceutical, biotech, or medical device
Demonstrated experience managing budgets, forecasts, purchase orders, and vendor or contract administration in partnership with Finance and Legal
Hands-on experience executing advisory boards, sponsorships,