Construction Operations Assistant

About Us
We are a growing architectural woodwork and millwork manufacturing company specializing in complex commercial projects, including corporate interiors, hospitality, healthcare, and retail environments. Our team delivers high-quality, detail-driven solutions from design through fabrication.
Job Description
We are seeking a highly organized and detail-oriented Construction Operations Assistant with strong office-based construction and preconstruction experience to support the coordination and execution of commercial architectural millwork projects.
The ideal candidate will have hands-on experience reviewing and interpreting construction drawings, preparing RFIs, identifying scope discrepancies, coordinating shop drawings and submittals, and managing material samples and approvals. Experience with architectural woodwork, cabinetry, PLAM/laminate, wood veneer, and other millwork finishes is highly preferred.
This role suits someone who can independently manage project documentation and coordination with minimal training.
Key Responsibilities:
Review and interpret architectural and construction drawings to identify project requirements, discrepancies, and potential scope issues.
Prepare and coordinate RFIs and assist in resolving drawing, design, and scope discrepancies.
Coordinate shop drawings, submittals, material samples, finish selections, and approval processes.
Assist with the coordination of architectural millwork, cabinetry, PLAM/laminate, wood veneer, and related finishes.
Maintain accurate project documentation, logs, schedules, and progress reports.
Coordinate with project managers, architects, engineers, subcontractors, suppliers, vendors, and clients.
Track project requirements, approvals, outstanding items, and potential risks.
Assist with project scheduling and follow up on deadlines and deliverables.
Identify issues that may affect project scope, schedule, or execution and communicate them to the appropriate team members.
Maintain organized records and ensure project information is accurate and up to date.
Requirements:
Bachelor's degree in Construction Management, Civil Engineering, Architecture, or a related field, OR 3– years of relevant construction/preconstruction experience.
Proven experience in office-based construction coordination or preconstruction, preferably in commercial construction, architectural millwork, cabinetry, or architectural woodwork.
Strong ability to read and interpret construction and architectural drawings.
Experience preparing RFIs and identifying scope discrepancies or coordination issues.
Experience coordinating shop drawings, submittals, material samples, and approvals.
Knowledge of PLAM, laminate, wood veneer, cabinetry, architectural millwork, and related finishes is strongly preferred.
Proficiency in Procore, Excel, and Outlook.
Experience with Wrike or other project management/scheduling software is a plus.
Excellent organizational and communication skills with strong attention to detail.
Ability to manage multiple projects, deadlines, and priorities independently.
Strong problem-solving and critical-thinking skills.
Ability to work effectively with project managers, architects, engineers, vendors, subcontractors, and clients.

Work arrangement
Yes