Receptionist / Administrative Assistant

Receptionist / Administrative Assistant
Oregon Five Star Enterprises • Salem, Oregon
$18 – $25 / hour
Part-Time | On-Site | Monday–Friday
What You Get
Competitive pay with room to grow.
Paid sick leave
Year-round, steady part-time hours
A small team: great people, great culture, a friendly place to work
An established, family-owned company that has been in Salem for more than 20 years
About Us
Oregon Five Star Enterprises is a family-owned specialty trade contractor in Salem. Our crews do stucco, siding, masonry, stone veneer, cast stone, tile, and flooring for general contractors, businesses, and homeowners. The office is the backbone of the business. It's what keeps everything running while the crews are out in the field.
What You’ll Do
You'll run the front desk and keep our office records in order. Part of your day is people: answering phones, greeting visitors, and helping our crews, project managers, vendors, and customers. The other part is paperwork: logging payments, matching invoices, and getting timecards ready for payroll. Most days it's both at once. We're looking for someone who's friendly with people and careful with numbers.
Day-to-Day
Answer phones, greet visitors, and get each person to the right place
Sort mail, email, invoices, statements, and payment documents
Record customer payments, issue receipts, and let accounting know
Match supplier invoices to statements, route them to the right project manager for approval, and send approved ones on for payment
Review timecards and track hours, reimbursements, and leave for payroll
Keep calendar, billing and project trackers, and reimbursement records up to date
Prepare and send routine invoices
Follow up with employees, managers, customers, vendors, and our accountant for anything missing
Keep payroll and payment information confidential
What We’re Looking for
Accurate with numbers. You catch the timecard that doesn't add up and the invoice billed twice
You'll see everyone's pay and every customer's balance, and it stays with you
Calm on the phone and friendly in person, even mid-task
Organized enough to juggle payroll, invoice approvals, and month-end deadlines
Comfortable with QuickBooks or similar, Microsoft 365, and web-based tools
Able to work the posted schedule consistently, including payroll and month-end days
Office, bookkeeping, payroll, or accounts-payable experience strongly preferred. Construction-office experience is a plus
Don’t check every box? If you're reliable, careful, and good with people, apply anyway.

Employment type
Part-Time

Work arrangement
No