Accounts Payable Specialist

About Athena
At Athena, we empower possibility through transformative delegation. True leaders reflect on what they want in life and map the path to get there. We clear the way by pairing exceptional Philippine-based EAs with our driven clients and ensuring both receive ongoing support throughout the journey. The result is 10x more leverage, more time, and a greater impact on our clients' work and lives.
With a waitlist growing by the day, Athena has already showcased compelling demand. As part of the Athena team, you will have an exponential opportunity, empowering the fiercely ambitious to reach the most audacious goals.
Role Overview
The Accounts Payable Specialist owns day-to-day AP operations for Athena's Philippine entity, including review of invoices, vendor payments, credit card expense, and employee payments, and assists the AP Manager in driving key initiatives and projects. Adherence to company policies, controls, and Philippine regulatory requirements, embracing the mindset of continuous improvement and best practice sharing while investing in personal development are also expected for this role.
Duties & Responsibilities
Performs weekly processing of vendor and employee payments and ensures clearing of items in accounting system
Verifies the vendor's bank account information and registers with the bank platforms
Send payment notifications to vendors and employees via mail merge and generates BIR Form 2307 (Certificate of Creditable Tax Withheld at Source) for payments with withholding tax deduction
Ensures PH AP transactions comply with BIR requirements, including correct application of expanded tax rates, and provides supporting data for withholding tax filings to the outsourced tax provider
Assists with monthly AP bank reconciliations
Ensures billable to client transactions are endorsed to the billing team
Process Credit Card issuance and review expense liquidation
Ensures accurate and timely month-end and year-end close processes for AP
Monitors AP Trackers' completeness and accuracy, as needed
Conducts audit for Credit card transactions, users and other AP processes
Analyzes and prepares reports
Reconciles accounts payable transactions and resolves vendor issues and concerns
Assist AP Manager in AP projects and initiatives and recommend Improvements to increase efficiency and accuracy
Assists with audits and provides documentation and support if necessary
Collaborate with other departments on key initiatives which impact the AP processes
Provides backup coverage for Accounts Payable processes in Athena's other operating countries
Other tasks as assigned
Key Stakeholders
Finance (all teams)
C-suite and other department leaders
External (vendors, PH bank contacts, outsourced tax provider)
Skills and Competencies
Expertise in Accounts Payable processes (including accounting and banking systems)
Experience with QuickBooks Online (QBO) and Tipalti preferred, but not required
Strong attention to detail and accuracy
Analytical, critical thinking skills
Excellent communication skills in dealing with external and internal stakeholders
Strong organizational and time management skills
Proficiency with Excel/Google Sheets formulas and functions and Google Slides
Relevant Experience Required
5+ years of accounting experience and/or AP experience
Educational and Certification Requirements
Bachelor’s degree in accountancy or any Finance-related course
Direct Reports and Span of Control
Not applicable
Equal Opportunity Employer
At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.

Work arrangement
Yes