Department Program Specialist II, STELLAR

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.
Job Location (Full Address):
220 Hutchison Rd, Rochester, New York, United States of America, 14620
Opening:
Worker Subtype:
Regular
Time Type:
Full time
Scheduled Weekly Hours:
40
Department:
220400 STELLAR
Work Shift:
UR - Day (United States of America)
Range:
UR URG 108 H
Compensation Range:
$25.14 - $35.24
The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.
Responsibilities:
The STELLAR Regional Innovation Engine integrates workforce development, translation to practice, and research and development to advance laser technologies and their applications in the Rochester region. The role works closely with the CEO/Executive Director and Lead Business Administrator to ensure effective program delivery and alignment with strategic priorities. This position coordinates multiple STELLAR programs and initiatives, supports daily operations, organizes meetings and events, maintains stakeholder communications, tracks program activities and outcomes, and assist with program finances.
ESSENTIAL FUNCTIONS
STELLAR Administration
Develops and manages program plans in collaboration with the CEO/Executive Director, ensuring alignment with STELLAR goals and strategic priorities. Acts as project coordinator for STELLAR specific projects or initiatives –facilitates meetings, monitors progress and provides performance updates. Identifies opportunities for program improvement and supports implementation of approved changes
Coordinates program activities and logistics, including on site meetings, events, workshops, and training sessions, ensuring high-quality execution.
Builds and maintains relationships with internal and external STELLAR stakeholders including university, industry, government, and community partners.
Coordinates the daily administrative and operational functions of STELLAR headquarters, serving as the central point of contact for facility access, mail, coordinating services and interfacing with building management
Assists Lead Business Administrator with program finances, including invoices and invoice tracking, expenses, and reimbursements
Serves as first point of contact for visitors and inquiries
Coordination & Communication
Under the guidance of the CEO, schedules and coordinates meeting with NSF Program Directors, Builder Platform Representatives, and Officers of other regional innovation engines.
Coordinates CEO engagements with university, industry, and donors to build community and advance STELLAR initiatives.
Assists in coordinating CEO calendar, meetings, and travel arrangements
Manages and maintains multiple STELLAR social media accounts and supports a consistent, timely digital presence.
Assists in the preparation and distribution of program communications, including news, event information, newsletters, web content, and other materials in partnership with communications resources
May provide guidance and assist with training entry level staff and students.
Other duties as assigned.
MINIMUM EDUCATION & EXPERIENCE
Bachelor's degree and 2 years of relevant experience required
Or equivalent combination of education and experience
KNOWLEDGE, SKILLS AND ABILITIES
Strong project management skills, with the ability to manage multiple tasks simultaneously required
Proven experience in budget management and financial reporting required
Excellent communication and interpersonal skills required
Proficiency with data analysis tools and software, as well as Microsoft Office Suite required
Familiar with AI and able to utilize AI tools and create agents to increase productivity of center objectives preferred.
The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.