Executive Administrative Office Manager

Company Overview
Berkshire Residential Investments is a people-first real estate investment company who values not only the impact we make as a company, but the time we spend together in our high-performing teams. We value individual skills and perspectives to allow us to best serve our employees, investors, residents, and other stakeholders.
If you’re interested in a workplace where everyone feels empowered to bring their full, authentic selves to work each day, come join our talented and growing team at Berkshire Residential Investments. Our environment of entrepreneurial spirit, culture of expertise and our people-first approach will allow you to thrive while continuing to grow in your career.
Position Summary
The Executive Administrative Office Manager will be committed to providing all support required to make the senior executive(s) and their teams they are supporting as productive and organized as possible.
Essential Functions:
Support senior management and any visiting senior executives
Assist corporate offices with HR related functions for the platform, including onboarding, benefits, and ancillary functions
Coordinate meetings and client events and assist with occasional engagement
initiatives, internal events and special projects
Lead firm-wide operational initiatives
Ensure timely responses to emails and task completion and ensure floor is fully stocked and maintained
Coordinate with accounting to ensure timely payment of vendor invoices
Schedule and manage vendor visits, address operational issues, and ensure
resolutions are completed
Coordinate with building management regarding any lease/facilities issues as
needed
Anticipate leaders’ needs through adaptability and situational awareness across varying work styles and priorities
Provide support as needed to deal teams
Print and gather pipeline reports and distribute to senior management
Assist with ad hoc projects and perform additional responsibilities as needed
Consistently demonstrates use of tact and discretion
Closing Department and Deal Team Support:
Follow-up on post-closing loan documents
Ensure final third-party reports are received
Follow-up on recorded documents and final title policies
Coordinate with warehouse lender to ensure delivery of all required deliverables for
loans
Prepare loan expense reconciliation
Coordinate with Treasury and Accounting to ensure timely payments and wires for loan related expenses
Assist with coordinating loan documents for execution
Prepare initial draft of loan closing statements
Knowledge/Experience:
Ten plus years successful experience supporting senior executives in an administrative Office management leadership position
Real estate finance industry background, agency knowledge a plus
Demonstrated multi-modal communication style that reaches every stakeholder, specifically excellent verbal, and written communications
Exceptional emotional intelligence, collaboration skills, and the ability to operate effectively in a fast-paced environment
Proven ability to work autonomously while exercising discretion and sound
decision-making on behalf of executives
Excellent organizational, multitasking, and prioritization skills, with experience managing simultaneous responsibilities and deadlines
Technical/Educational Requirements:
Bachelor’s degree required
Advanced proficiency in Microsoft Office, including PowerPoint and Outlook
Experience with Concur
Demonstrated ability to use and learn new technology (e.g., computers/hardware, mobile, software, cloud-based programs)
Proficiency with computers, keyboards, monitors and telephone headsets.
Berkshire Residential offers an excellent benefits package, focusing on our employees’ total health and wellness. We offer programs and incentives that promote physical, mental, financial, and behavioral wellbeing both within and beyond our workplace. Current anticipated annual base salary range: $70,000 - $110,000. Base salary within the range will be determined by various factors including but not limited to the individual's experience, skills and qualifications. Please visit our Careers page for full details – and to learn more about how we value our employees.
We believe
Berkshire Residential values diversity, equity, inclusion and belonging. Berkshire is committed to providing equal opportunity in all practices, including employees and applicants for employment. We ensure that decisions affecting employees are made without regard to their race, color, creed, national origin, age, disability, gender, gender identity, sexual orientation, or any other protected status.