Property and Facilities Manager

Job Description Summary
The Facilities Manager is responsible for coordinating the planning, maintenance, improvement, construction, and day-to-day facilities activities across Evergreen Holdings Corporation’s portfolio of owned and leased properties. The portfolio includes approximately 10 owned locations totaling approximately 1.6 million square feet, along with approximately 10 leased locations supporting multiple operating businesses within a holding company of approximately $1.3 billion in annual scale.
This role serves as the primary internal coordinator among company leadership, operating companies, tenants, Property Management providers, general contractors, owners’ representatives, architects, engineers, vendors, landlords, and other stakeholders. The Facilities Manager will provide centralized visibility, organization, communication, and follow-through for property operations, capital projects, tenant improvements, construction activity, and facility-related needs.
This role will be a part of Evergreen Holdings Corporation which is proudly employee-owned, and comprises member companies that independently and collectively deliver exceptional construction solutions. Through a commitment to innovation, strategic integration and customer satisfaction, the member companies of Evergreen Holdings are driven to be the most reputable and sought-after partners in the industry.
The member companies include Hunt Electric, Baer Manufacturing, Modular Power & Data (MPD), and SureTree Logistics. Membership in Evergreen Holdings means more than shared ownership: it means access to capital, strategic expertise and a collective intelligence built across every market the organization serves. Member companies operate independently, with their own identities, cultures and leadership intact. What changes is what is available to them: deeper resources, broader relationships and a platform built for the long term. For companies built on employee ownership, that structure also matters. Evergreen Holdings is designed to protect and extend that model for future generations, not replace it. Each member company operates with the focus of an independent business and the market insight of an organization many times its size.
Travel requirements: This position will be hybrid and will include ~30% travel.


Job Description:
Facilities Portfolio Management
· Coordinate facilities activities across all owned and leased locations.
· Maintain a current portfolio record of properties, occupancy, key contacts, leases, major building systems, service providers, warranties, maintenance requirements, and active projects.
· Develop and maintain facilities standards, processes, documentation, and reporting for the organization.
· Serve as the primary point of contact for operating company leaders regarding facilities needs, property issues, maintenance priorities, and planned improvements.
· Coordinate with property management providers to ensure facilities matters are addressed timely and in accordance with company expectations.
· Monitor the condition, functionality, appearance, safety, and operational readiness of company facilities.
· Coordinate building inspections, preventive maintenance programs, deferred maintenance planning, and repair priorities.
· Support lease administration activities by coordinating facility-related landlord obligations, maintenance responsibilities, tenant improvement needs, and property condition matters.
Construction, Capital Projects, and Tenant Improvements
· Coordinate active construction, renovation, expansion, tenant improvement, and capital improvement projects across the portfolio.
· Serve as the internal liaison among company stakeholders, Property Management providers, general contractors, owners’ representatives, architects, engineers, consultants, and vendors.
· Coordinate project initiation, scope development, schedules, budgets, approvals, procurement activity, construction meetings, and closeout documentation.
· Track project status, milestones, budgets, change orders, risks, decisions, and outstanding action items.
· Ensure appropriate internal communication and alignment among business leaders, finance, operations, and project teams.
· Assist in determining when an owner’s representative may be appropriate for larger or more complex projects.
· Coordinate review of construction proposals, bid packages, scopes of work, invoices, pay applications, change orders, and project closeout materials.
· Maintain organized records for plans, permits, contracts, warranties, drawings, as-built documentation, owner manuals, and related project information.
· Support project handoff from construction teams to property management and facility operations teams.
Vendor, Property Manager, and Contractor Coordination
· Manage the day-to-day relationship and coordination process with Property Management providers and other property management, construction, maintenance, and specialty vendors.
· Establish clear expectations for service levels, communication, reporting, issue escalation, scheduling, and project accountability.
· Coordinate vendor performance reviews and assist with evaluating service quality, responsiveness, costs, and contract compliance.
· Assist with vendor selection, requests for proposals, competitive bids, contract review, and renewal coordination as needed.
· Verify that vendors and contractors meet required insurance, licensing, safety, and site-access requirements.
· Coordinate emergency response vendors and support business continuity planning for facilities-related events.
Budgeting, Reporting, and Financial Coordination
· Assist in preparing and managing annual facilities operating budgets and capital improvement budgets.
· Track facilities-related operating expenses, capital expenditures, project budgets, commitments, invoices, and forecasted costs.
· Review invoices, pay applications, change orders, and vendor charges for completeness, accuracy, and alignment with approved scopes and budgets.
· Provide regular reporting to executive leadership on portfolio condition, project status, capital spending, budget variances, maintenance priorities, and material risks.
· Identify opportunities to improve cost control, operational efficiency, energy use, maintenance planning, and vendor performance.
· Support long-range capital planning, including identification and prioritization of major repair, replacement, renovation, and infrastructure needs.
Compliance, Safety, and Risk Management
· Coordinate with internal and external resources to support compliance with applicable building, fire, life-safety, accessibility, environmental, and occupancy requirements.
· Maintain awareness of facility-related compliance obligations and coordinate corrective actions when issues are identified.
· Support property insurance inspections, loss-control recommendations, claims-related documentation, and risk mitigation efforts.
· Coordinate records and follow-up related to permits, inspections, maintenance logs, emergency systems, and required testing.
· Promote safe work practices for employees, tenants, contractors, and visitors at company facilities.
Qualifications
· Bachelor’s degree in facilities management, construction management, business administration, engineering, real estate, or a related field preferred; equivalent relevant experience will be considered.
· Five or more years of progressively responsible experience in facilities management, commercial property management, construction project coordination, real estate operations, or a related field.
· Experience coordinating multiple facilities, commercial properties, capital projects, tenant improvements, renovations, or construction activities.
· Experience working with property managers, general contractors, architects, engineers, vendors, landlords, and internal business stakeholders.
· Familiarity with commercial building systems, preventive maintenance, construction processes, project budgeting, contract administration, and vendor management.
· Ability to read and interpret construction drawings, project schedules, scopes of work, proposals, contracts, budgets, and change orders.
· Strong organizational and project-management skills, with the ability to manage multiple priorities, locations, stakeholders, and deadlines.
· Strong written and verbal communication skills.
· Demonstrated ability to work effectively with executive leadership, operating company leaders, external service providers, and project teams.
· Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint; experience with facilities, property management, construction management, or project-management systems is preferred.
· Ability to travel regularly among company locations and project sites.
Key Competencies
· Portfolio-wide coordination and follow-through
· Construction and tenant-improvement project management
· Vendor and property-manager accountability
· Budget and capital-expenditure oversight
· Communication with diverse internal and external stake