Recruiting & HR Coordinator

About The Company
Airspace is a pioneering technology-enabled freight forwarding company dedicated to transforming the delivery of mission-critical packages worldwide. Headquartered in Carlsbad, California, with a European headquarters in Amsterdam, The Netherlands, Airspace employs a diverse team of professionals across the globe. Recognized as a leader in artificial intelligence and machine learning, the company leverages advanced data-driven technology and patented solutions to streamline logistics operations across a vast network of drivers and airlines. Our core mission is to ensure the fastest, most transparent, secure, and accountable delivery of essential items, including organs for transplant, critical machinery parts, and sensitive components like semiconductors. As we continue to grow rapidly and expand our global reach, we are committed to hiring passionate and motivated individuals who want to make a meaningful impact by helping us reshape time-critical logistics.
About The Role
We are seeking a detail-oriented and proactive Recruiting & HR Coordinator to join our dynamic team during a period of significant hiring growth. In this role, you will be instrumental in building and maintaining our talent pipeline, managing the full recruitment cycle from sourcing candidates to supporting their onboarding process. Additionally, you will provide vital support to core HR functions, ensuring smooth onboarding, employee record management, and compliance tracking. This position offers an excellent opportunity for a motivated individual who thrives in a fast-paced environment, values organization, and is eager to contribute to building high-performing teams. The ideal candidate will possess strong communication skills, a solutions-oriented mindset, and the ability to handle multiple priorities efficiently, supporting Airspace’s mission to deliver critical packages with precision and excellence.
Qualifications
1–2+ years of experience in Human Resources or related administrative roles
Experience with HRIS systems (Rippling experience is a plus)
Proficiency with G-Suite products
Familiarity with compliance and benefits administration
Strong organizational skills with exceptional attention to detail
Excellent interpersonal and communication skills; approachable, responsive, and solutions-oriented
Knowledge of California wage and labor laws
Responsibilities
Support full-cycle recruiting for a pipeline of open requisitions, from intake through offer, in collaboration with the Senior Corporate Recruiter
Source active and passive candidates using LinkedIn Recruiter, Greenhouse, and other sourcing tools
Conduct initial outreach and support early-stage screening calls to verify basic qualifications
Coordinate interview scheduling and logistics to ensure a seamless candidate experience
Maintain accurate candidate data and pipeline status within the ATS
Assist in drafting and posting job requisitions to attract qualified candidates
Support job offer preparation and extension in partnership with HR leadership
Track and report on recruiting pipeline metrics to assess and improve hiring processes
Assist with onboarding tasks such as background checks, offer letters, and first-day coordination for new hires
Support New Hire Orientation sessions regularly
Maintain accurate employee records within the HRIS system
Provide backup support for offboarding processes as needed
Assist with compliance tracking, including mandated training across jurisdictions
Partner with department leads to support broader HR initiatives and needs
Benefits
Competitive pay scale ranging from $23.00 to $27.00 per hour
High-quality health, vision, and dental insurance plans
Unlimited paid time off policy to promote work-life balance
Comprehensive 401(k) plan with employer matching contributions
Opportunities for professional growth and development within a rapidly expanding organization
Collaborative and innovative work environment with a global impact
Equal Opportunity
Airspace is an equal opportunity employer committed to fostering an inclusive environment for all employees. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, gender, age, religion, national origin, disability, sexual orientation, gender identity, or any other protected characteristic. We believe that a diverse team enhances our ability to innovate and deliver exceptional service to our clients worldwide.

Work arrangement
Yes