Event Conference Specialist

Company Description Tradepass is a global business networking platform that connects technology buyers with market intelligence, practical use cases, and innovative solutions from experts, investors, and partners across Asia, the Middle East and Africa, and Europe. The company focuses on enabling breakthrough innovation in areas such as cybersecurity, financial technology, artificial intelligence, smart data, and digital transformation, with the goal of transforming global businesses. Tradepass delivers its services through conferences, exhibitions, corporate training programs, and in-house meetings, offered in both virtual and in-person formats. Team members collaborate across diverse backgrounds and expertise to create high-impact events that address current and emerging business challenges.
Role Description The Event Conference Specialist is a full-time, on-site role based in Bengaluru, responsible for planning, coordinating, and executing Tradepass conferences and related events. This role involves managing event timelines, logistics, and vendor coordination, as well as liaising with speakers, sponsors, and participants to ensure smooth operations and high-quality experiences. The specialist will support event marketing activities, including promotional campaigns, attendee communications, and on-site branding, while maintaining accurate documentation and post-event reports. Day-to-day responsibilities include handling event registrations and queries, monitoring customer feedback, assisting with sales support for sponsorships and delegate packages, and collaborating closely with internal teams to meet event objectives and performance targets.
Key Responsibilities:
· Lead end-to-end conference production, from concept development to execution
· Conduct in-depth market research to identify relevant industry trends and develop strong conference agendas
· Identify, approach, and secure senior-level speakers including C-suite Executives and industry leaders
· Manage and mentor a team of conference producers, ensuring productivity and quality output
· Collaborate with internal teams including sales, marketing, and operations for seamless event execution
· Oversee content creation for event marketing materials such as brochures, email campaigns, and website content
· Ensure timelines, budgets, and deliverables are met across multiple projects
· Handle on-ground execution of events and ensure smooth delivery
· Build and maintain strong relationships with stakeholders, partners, and industry professionals
· Contribute to business growth by identifying new event opportunities and expanding the conference portfolio
Requirements:
· Bachelor’s degree in a relevant field
· Minimum 3 years of experience in conference production, preferably in B2B events
· Proven experience in team leadership and people management
· Strong project management and organizational skills
· Excellent communication and content development skills
· Ability to engage and build relationships with senior industry professionals
· Strong research and analytical abilities
· Detail-oriented with the ability to manage multiple projects simultaneously
What We Offer:
· Opportunity to work on global B2B conferences
· A collaborative and growth-oriented work environment
· Exposure to industry leaders and emerging market trends
· A platform to lead, innovate, and drive impactful events

Work arrangement
No