Live opening · Posted 10 hours ago
The key details from the original listing.
Description supplied by the original job listing.
Executive Assist Co. is hiring a full-time Executive Assistant, on an independent contractor basis, to support the founder of an international services business. Day shift, 1:00 PM to 9:00 PM Philippine time, Monday to Friday.
About the role
You'll support a busy founder by taking the admin work off their plate, so every client case keeps moving.
You don't need a legal or accounting background. You need to be organized, accurate, and quick to learn a process.
Schedule
1:00 PM to 9:00 PM Philippine time, Monday to Friday
Full-time independent contractor role with Executive Assist Co., 40 hours a week
Fully remote, work from home
What you'll do
Request and collect the required documents from clients by email, and keep them organized by case
Fill out forms and applications accurately using each client's documents
Send completed files to partners and suppliers, and follow up until the next step is confirmed
Communicate by email in a clear, professional tone
Research and reach out to contractors when a case needs one
Keep track of where each case stands and flag anything time-sensitive right away
Take on other admin tasks as you learn the business
What we're looking for
At least 2 years of experience as an executive assistant, admin assistant, or virtual assistant
Excellent written English for professional emails
Strong attention to detail, especially with forms, names, dates, and documents
A quick learner who can follow a set process and work independently once trained
Comfortable researching online and reaching out to people you haven't worked with before
Organized enough to manage several cases at the same time
Discretion with confidential documents such as passports and IDs
Reliable internet, a backup connection or power source, and a quiet place to work
Able to work the 1:00 PM to 9:00 PM shift consistently
Nice to have
Experience with document-heavy admin work, such as visa, travel, or legal paperwork
Experience working with international clients
What we offer
Competitive pay
Monthly internet and perfect attendance incentives
Training and support through EA Co. Launchpad
Paid holidays
Annual raise based on performance
Work arrangement
Yes
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