Procurement Specialist II - CFO65028949

Agency
Dept of Natural and Cultural Resources
Division
Chief Financial Office
Job Classification Title
Procurement Specialist II (NS)
Position Number
65028949
Grade
NC12
About Us
The North Carolina Department of Natural and Cultural Resources (DNCR) enriches people’s lives through education and stewardship of North Carolina’s natural and cultural resources. DNCR manages over 100 locations across the state, including historic sites, museums, state parks, trails, aquariums, the North Carolina Zoo, the Library of North Carolina, the State Archives, the North Carolina Arts Council, the African American Heritage Commission, the American Indian Heritage Commission, the State Historic Preservation Office, the Office of State Archaeology, the Highway Historical Markers program, the North Carolina Land and Water Fund, and the Natural Heritage Program. These programs and places unite North Carolinians, create a shared identity, and provide common ground. For more information, please visit www.dncr.nc.gov. We encourage you to apply to become a part of our team.
Description of Work
The Department of Natural and Cultural Resources (DNCR) Budget and Finance Office is looking for a well-rounded Procurement Specialist ll. The Procurement Specialist II reports directly to the Director of Procurement and assists the Director of Procurement by serving as the Transaction Manager for the Department’s Procurement Card (P-Card) Program.
Key Responsibilities
• Oversees the monthly reconciliation of more than 600 P-cards across (DNCR). Reviews and verifies all P-card transactions and fully reconciles P-card activity for the North Carolina Zoo and State Parks using the Bank of America Works system, ensuring strict compliance with state policies and internal procedures. Utilizes the NCFS (North Carolina Accounting System) system to identify unreconciled, incomplete, or potentially problematic transactions and coordinates with staff to resolve discrepancies in a timely and accurate manner. Originates and maintains comprehensive documentation files for all DNCR P-Cards to support program audits.
• Conducts periodic compliance reviews and sampling of P-Card transactions reconciled by other staff to assess adherence to DNCR P-Card policies and internal controls; identifies recurring errors or control concerns and recommends corrective action, training, or process improvements.
• Analyzes reconciliation and audit results to identify recurring errors, control gaps, training needs, and opportunities to improve or automate P-Card processes. Develops procedures, job aids, reports, and recommendations to improve accuracy, timeliness, compliance, and efficiency.
• Serves as backup to Assistant Director in initiation, preparation, and execution of DNCR Department-wide IT solicitations.
• Utilizes Requests for Proposal (RFP), Request for Quote (RFQ) and Invitation for Bid (IFB) forms to meet specific needs of the procurement and to protect Department pursuant to rules of the Department of Administration and the P&C, with the inclusion of performance measures to minimize risks to DNCR. Conducts the initiation, bid evaluation and selection, award recommendation, and execution of contracts.
• Serves as the backup for all DNCR leases in accordance with State Property Office (SPO) guidelines. Prepares, oversees, and manages leases as needed.
Knowledge Skills and Abilities/Management Preferences
Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.
Recruitment Range: $47,703-$72,100
To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit.
Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. Applicants who possess the following are preferred:
Demonstrated experience developing internal controls.
Demonstrated experience establishing and maintaining effective working relationships with personnel and/or vendors.
Demonstrated experience communicating effectively in verbal and/or written form.
Position/Physical Requirements
Typical work schedule is Monday-Friday, 8-5.
This position is deemed eligible for hybrid telework under DNCR’s Telework Policy.
** Internal State Government Posting – Only current permanent and temporary NC State Government and/or University employees or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by G.S. 126 may apply.**
This position is located at:
109 East Jones Street,
Raleigh, NC 27601
Minimum Education and Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
Bachelor’s degree from an appropriately accredited institution
and
Two years of procurement experience;
or
Equivalent combination of education and experience.
Division Description
The Budget and Finance Office provides leadership and strategic support to the Department by directing, preparing, and certifying annual and biennial budgets; analyzing and researching budgetary issues that impact the Department's divisions, programs, budgets, and plans; and overseeing the fiscal operations, policies and procedures for the department. The fiscal responsibilities include but are not limited to accounts payable, accounts receivable, payroll, collections, billing, capital improvements, fixed asset management, cash management, fiscal reports, procurement, leases, and Memorandum of Agreements. The Office is also responsible for monitoring activities throughout the Department to ensure compliance with state and federal laws regarding accounting, budget, purchasing and contracts.
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Supplemental and Contact Information
The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.
We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.
Application Process
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application, to support your answers.
Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the night prior to the closing date.