Contract Billing Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.
Pay: $24.38 - $28.85
The Contract Billing Coordinator is responsible for facilitating the Single Line Billing (SLB) function for customers who pay by PO and ensuring that the billing is performed timely and properly reconciled to the agreed upon price with the customer.
This person is responsible for delivering a high level of customer service and sense of urgency to the Sales Team, Account Management Team, and all employees and contractors that they may come into contact with.
The optimal Contract Billing Coordinator is someone with above-average organizational skills, detail-oriented, and able to complete tasks accurately with minimal supervision. Initially this individual must be adaptable and forward thinking in their approach to the necessities of the position. They must be willing to try new ideas and have a strong desire to work together with both sales and the AMT group, all while continually providing Legendary Service Through Teamwork.
Duties and Responsibilities
Setting up the internal and external jobs for all Single Line Billing accounts
Ensuring that all Billing Sheets submitted are properly completed
Tracking billing dates
Reconciling the amount billed on the internal account as compared to the PO amount for the job
Submitting any true-up amount required to the AMT group
Facilitates the billing to the external customer account
Work with CSR and Sales Coordinators on job set up, roof load delivery dates, and variances to POs
Tracks all closed Contract Billed jobs for the RSM and Director to provide a monthly recap of profitability and sales
Utilizes ERP, Outlook, and Excel as a requirement of the position
Assists the AMT team as required on any variance or reconciliation required
Works directly with Contractor Sales Reps, Sales Coordinators, AMT and regularly with Regional Sales Managers, Directors, and all other departments as needed
Perform other related duties as assigned
Qualifications
Bachelor’s degree preferred
Experience in the building material industry preferred
Proficiency in Microsoft Word, Excel, and Outlook
Must be able to type 40+ WPM
Mathematically proficient
Ability to speak, write, and read English required
Must be able to operate personal computer, telephone, photocopier, fax machine, scanner, and any other office equipment necessary for the job
Knowledge of retail and contractor sales principles, practices and protocols
Knowledge of dimension lumber, panel products and other building materials
Interpersonal Skills
Ability to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment, displaying sound judgment in dealing with sensitive business matters with internal and external customers of all types
Ability and willingness to change processes, tools and/or procedures in an effort to improve the workplace and outcomes for our customers
Ability to superbly communicate with all levels of management and employees and speak effectively in front of groups – communication can include, but is not limited to: in-person verbal and non-verbal, written, email, telephone, and public speaking to medium size groups
Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, do what is necessary to meet deadlines and adapt to a changing business environment
Ability to function independently and as part of a team with a positive attitude, patience, a strong work ethic and a commitment to excellence
The ability to think and respond quickly to constantly changing circumstances
Working Conditions
This position sits at a lumber location.
Physical Requirements
Ability to work indoors in a normal office environment for an entire day
Ability to sit and/or stand for extended periods of time
Must be able to grasp, talk, hear, and operate a computer and keyboard
Must be able to lift/push/pull up to 50 pounds and carry objects 50 feet
We know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits:
Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks off
Employee paid sick days
7 holidays
Standard medical plan with a very low $1,000 deductible
Dental, Vision, EAP (Employee Assistance Program)
Massage, Chiropractic and Acupuncture coverage
FSA (Flexible Spending Account) and Childcare pretax spending programs
Footwear subsidy through boot vendor after 90 days of employment
Up to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd year
In addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approval
Tuition reimbursement (up to $2,500/year)
Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)
$1,000 referral bonus
PARR Promotes!
We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is A LOT of opportunity - PARR is growing fast!
We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.
Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States.