Accounts Payable Specialist

Job Summary
We are looking for a detail-oriented and proactive Accounts Payable Executive to support end-to-end invoice processing, vendor payments, account reconciliations, and compliance activities. The role requires coordination with internal stakeholders and vendors to ensure timely processing of invoices and payments while maintaining accuracy and adherence to company policies.
Experience
4–8 years of experience in Accounts Payable, Finance Operations, or Shared Services.
Experience working on ERP systems such as SAP, Oracle, Microsoft Dynamics, or similar platforms.
Exposure to invoice processing, vendor payments, and reconciliations.
Educational Qualification
B.Com / M.Com / MBA (Finance) / CA Inter (Preferred)
Key Responsibilities
1. Accounts Payable Operations
Process vendor invoices (PO and Non-PO invoices) in ERP system.
Verify invoice details and supporting documents before processing.
Assist in vendor payment processing as per agreed timelines.
Track pending invoices and follow up with stakeholders for approvals.
Support vendor account reconciliations and resolve discrepancies.
Maintain accurate records of invoices, payments, and supporting documents.
2. Compliance & Controls
Ensure compliance with GST, TDS, and company policies while processing invoices.
Support preparation of data for audits and compliance reviews.
Assist in identifying and rectifying invoice-processing errors.
Maintain document repository as per audit requirements.
3. Vendor Management
Respond to vendor queries regarding invoices and payments.
Coordinate with procurement, finance, and business teams for issue resolution.
Maintain updated vendor master records and documentation.
4. Reporting & MIS
Prepare daily, weekly, and monthly AP reports.
Track invoice ageing and payment status.
Support management with data related to AP transactions and outstanding balances.
5. Process Improvement
Identify opportunities to improve invoice processing efficiency.
Participate in AP automation and digitization initiatives.
Support implementation of system enhancements and process changes.

Work arrangement
No