Office Coordinator

At Lummus Technology, innovation thrives, and excellence is a shared pursuit. When you join Lummus, you are empowered to make an impact and be part of a dynamic team that celebrates creativity, encourages professional development, and fosters collaboration.
From our technology portfolio to our global workforce, Lummus is growing at a rapid pace, and we hope that you will grow with us during this exciting time.
We are seeking a highly organized and proactive Office Coordinator to support the daily operations of our Brno office. In this varied role, you will coordinate office administration, business travel, facilities, employee onboarding, and other administrative activities. You will be a key contact for employees, managers, visitors, and external service providers, helping to ensure an efficient workplace and a positive employee experience.
This role will initially be filled as a 12-month fixed term contract, with the possibility of extension.
Responsibilities
Coordinate day-to-day office operations and provide general administrative support
Organize domestic and international business travel, including bookings and travel documentation
Support travel expense administration and travel policy compliance
Support visa applications and travel-related requirements
Coordinate internal meetings, workshops, team events, and company functions
Act as the primary contact for office suppliers, maintenance providers, and facility-related matters
Manage office supplies, equipment orders, and incoming deliveries
Ensure a safe, professional, and well-functioning office environment
Support HR administration and employee lifecycle processes
Coordinate onboarding activities for new employees and maintain onboarding schedules
Prepare onboarding materials, welcome packages, and employee documentation
Coordinate system access, badges, equipment, and workplace readiness for new hires
Maintain organizational charts, contact lists, and employee information records
Monitor completion of mandatory onboarding and compliance training
Requirements
Completed vocational training or equivalent qualification in business administration, office management, HR, tourism, or a related field
Experience in office administration, coordination, HR support, or a comparable role is an advantage
Strong organizational skills with the ability to manage multiple priorities simultaneously
Fluent English and Czech language skills, both written and spoken
Valid driver’s licence
Excellent attention to detail and a structured approach to work
Ability to work independently while maintaining a strong team-oriented mindset
Professional and confident communication skills when interacting with employees, managers, and external partners
Strong service-oriented attitude and customer-focused approach
Proven ability to handle confidential information with discretion
Experience coordinating travel arrangements and events is advantageous
Good understanding of Microsoft Office applications
Experience with Concur or other travel/expense management systems is an advantage
Benefits
Meal allowance
25 days annual leave
5 sick days per year
Flexible working hours
Home office option of up to 1 day per week
Training and development opportunities
Corporate benefits program and employee discounts
Lummus Technology is the global leader in developing technology solutions that make modern life possible and focus on a more sustainable, low carbon future. We license process technologies in clean fuels, renewables, petrochemicals, polymers, gas processing and supply lifecycle services, catalysts, proprietary equipment and digitalization to customers worldwide.
Lummus Technology is an Equal Opportunity Employer. We value diversity and are committed to providing equal employment opportunities to all qualified applicants without regard to any protected characteristic under applicable law. Applicant information will be processed in accordance with applicable privacy and data protection laws.