Project Lead – Aviation Conferences

Project Lead – Aviation Events
Experience: Ideally 6–10+ years in B2B conferences, summits, or industry events.
Location: India-based, managing projects remotely, with travel as required.
Employment Type: Full-time
About the Role We are looking for a proactive and commercially driven Project Lead to lead the planning, development, and delivery of international B2B conferences and industry events.
The ideal candidate will have experience managing conferences, developing sponsorship opportunities, attracting senior industry delegates, and coordinating end-to-end event delivery.
Key Responsibilities
Project Management: Lead end-to-end planning, coordination, timelines, budgets, and delivery of conferences and events.
Sponsorship & Partnerships: Identify potential sponsors, develop proposals, manage negotiations, and drive sponsorship and exhibitor revenue.
Delegate Acquisition: Develop strategies to attract senior executives from relevant industries and organisations.
Conference Programme: Develop agendas and coordinate speakers, moderators, technical sessions, and industry case studies.
Marketing & Promotion: Coordinate event branding, website content, marketing campaigns, and promotional materials.
Budget & Financial Management: Monitor event revenue, expenses, cash flow, and profitability against approved targets.
Event Operations: Coordinate venues, suppliers, registration, production, and on-site event delivery.
Stakeholder Management: Build and maintain relationships with sponsors, speakers, delegates, industry partners, and internal teams.
Required Skills & Qualifications
Proven experience in B2B conference management, event planning, or commercial event development.
Strong understanding of sponsorship sales, business development, and delegate acquisition.
Excellent project management, budgeting, communication, and negotiation skills.
Ability to manage multiple workstreams independently and meet deadlines.
Proficiency in Microsoft Office, project management tools, CRM systems, and digital marketing platforms.
Experience in aviation, airports, airlines, or aviation technology will be an advantage.
Key Performance Expectations
Deliver events according to approved project plans, budgets, and timelines.
Achieve agreed sponsorship, exhibitor, and delegate acquisition targets.
Secure relevant speakers and maintain a high-quality conference programme.
Manage suppliers, stakeholders, and event logistics effectively.
Contribute to the overall commercial success and profitability of events.

Work arrangement
Yes